With more than 45 years of experience, Walton is one of North America’s leading land experts and a premier global real estate investment firm. Founded in 1979, Walton currently manages US$ 4.37 billion of real estate assets in the United States and Canada, with more than 90,000 acres under management. The head office is in Scottsdale AZ, USA and we have offices located in the UAE, Southeast Asia, China and Canada.
We are a fast-paced environment, who promote flexibility, authenticity and offer a hybrid working model to ensure employees can manage their day and meet both work and personal commitments.
Walton is currently looking for a full time Paralegal/Administrative Assistant for our office in Scottsdale, AZ. The successful candidate will be reporting directly to the Vice President, Administration and Vice President, Real Estate Transaction.
Position Summary
The Paralegal/Administrative Assistant is responsible for providing both legal support and administrative at a professional level to ensure smooth operations within the organization. This role includes liaising with counsel, staff, and clients to manage the flow of documents, data, and information. This position is also directly responsible for integrating paralegal and administrative functions with the broader operations and management teams at Walton. The Paralegal/Administrative Assistant position requires necessary teamwork skills to work effectively with management and staff to accomplish the strategic goals of the organization, and as such the position requires discretion in handling confidential, sensitive, and timely information. A successful candidate for this position will be required to work in the office from Monday through Thursday, which emphasizes the importance of in-person interactions and collaboration within the team. There is flexibility with the option to work from home on Fridays.
Essential Duties and Responsibilities
The essential functions include, but are not limited to the following:
Legal
- Print documents, obtain signatures, notarize documents, scan, file and send back to requested parties.
- Make the necessary revisions to closing documents. Also obtain signatures and notarize these same documents, scan, and deliver back to closing agent.
- Prepare various documents, as requested.
- Organize and maintain legal files in electronic filing systems.
- Corporate entity set up, renewal filings, and entity dissolution.
- Maintenance of corporate documents.
- Review and approve invoices.
- Perform other related legal duties as assigned.
Administrative
- Greet visitors.
- Maintain office supplies and equipment.
- Ability to work independently and as part of a team.
- Able to read and comprehend simple tasks.
- Ability to prioritize and execute multiple tasks in a fast-paced environment.
- Ability to generate spreadsheets and word processing documents as required.
- Ability to gather facts, compile data, and prepare a written summary.
- Assist with organizing and coordinating company events (parties, hotel accommodations, conference rooms, travel logistics, etc.).
- Assist with ordering and picking up catering for office lunches and meetings.
- Performs research as requested and follow-up necessary to solve problems encountered.
- Provide general administrative support as requested.
Benefits
- Competitive salary + bonus programs
- Generous employer contribution to medical insurance with a variety of plan options
- Dental and vision coverage for full-time employees and their dependents
- 100% employer-paid short term and long-term disability
- Flexible Spending Account and Health Savings Account
- Dependent Care Flexible Spending Account
- Paid time off to relax and recharge
- 10 company-paid holidays
- 401(k) plan
- Paid maternity and paternity leave
- Opportunities to grow and develop skills in multiple disciplines
- Energetic co-workers who share the same core values and strategies
We would like to thank all applicants for their interest in this position; however, only those selected for interviews will be contacted.
Job Type: Full-time
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Schedule:
Application Question(s):
- What are your salary expectations?
Education:
- High school or equivalent (Required)
Experience:
- Administrative or legal: 3 years (Required)
Location:
- Scottsdale, AZ 85258 (Preferred)
Ability to Commute:
- Scottsdale, AZ 85258 (Required)
Work Location: In person