Summary/Objective:
The Accounts Payable Manager will oversee and manage our Client Finance department’s daily operations. The position will handle the day-to-day activities related to client finance and must have an accounting background and spectacular skills in client services.
Required Education and Experience:
- Bachelor’s Degree in Accounting/Finance/Business
- Accounting/Finance Experience: Minimum 6 years
- Direct Supervision Experience: Minimum 5+ years
Preferred Education and Experience:
- Master’s Degree in Accounting/Finance/Business or related field
- Healthcare/Insurance
- Management of hourly union employees or union background
Competencies:
- Computer literacy: can navigate online systems used for business operations and use Microsoft Suite, advanced skills in Excel
- Experience with QuickBooks
- Excellent analytical skills to manage large amounts of data
- Strong attention to detail and accuracy
- Effectively flexes own communication style to varying personalities/styles
- Problem-solving skills
- Multi-tasking skills
- Strong ability to understand, design, and document processes
- Strong organizational skills
- Ability to use sound judgement
- Handles confidential and proprietary information in a professional manner
- Verbal and written interpersonal communication skills
- Ability to take ownership of all job responsibilities, behaviors and actions
Accounts Payable Manager Responsibilities:
- Oversee and manage the monthly broker and General Agent (GA) commission process
- Responsible for being the main point of contact and resolution for CF related issues from our parent company
- Address inquires via phone or by email (ticketing system) in a timely manner for various external parties including but not limited to brokers, GA’s, carriers, client groups, parent company, etc.
- Drive process improvement in looking for ways to increase efficiency and accuracy for current processes in place
- Be proactive in identifying and documenting control deficiencies to mitigate risks for the organization
- Collaborate with Corporate Finance on year end activities and escheatment process
- Oversee and manage the monthly billing cycle with CF team
- Provide trainings to team members for business continuity
- Responsible for system end-to-end testing related to CF and accounting
- Implement CF changes as needed based on new plans or changes
- Collaborate with Product team for system enhancements
People Leadership Responsibilities:
- Hiring: Identifies the need to hire, makes recommendations with supporting facts to Director of Corporate Finance, works with HR on hiring process, interviews and selects candidates to fill open job requisition, extends job offer, arranges for all tools and office set-up, and provides department specific onboarding.
- Performance Management: Monitors the daily performance of the team. Writes and delivers performance evaluations for all direct reports, provides on-going coaching and corrective action when necessary, to include written documentation and in collaboration with Director of Corporate Finance and HR.
- Employee Engagement & Retention: Initiates career pathing discussions, collaborates with direct reports to create and execute a development plan, and provides recognition and support as needed.
- Training: Ensures that direct reports receive training needed and required (compliance) to successfully perform their job.
- Time Approval: Reviews, addresses discrepancies, and approves time sheets for direct reports on time for payroll deadlines. Timely reviews and approves time off requests.
- Expense Approval: Timely reviews, addresses discrepancies, and approves work related expenses for direct reports.
- Leave of Absence: Immediately notifies HR and Director of Corporate Finance when an employee communicates a situation where they may need/be eligible for a leave of absence. Redistributes work of employee while on leave of absence. Coordinates return to work with employee and provides necessary updates and training the employee missed when they were on the leave.
- Accommodations: Immediately notifies HR and Director of Corporate Finance if an employee makes any request for accommodation (change in work hours/days, time off, tools or equipment, etc.)
- Conflict Resolution: Timely and thoroughly addresses interpersonal conflict with direct reports, cross functional teams and between direct reports and clients. Seeks the guidance of Director of Corporate Finance and HR as needed. Monitors the situation to ensure the matter continues to be resolved.
- Employee Resignation: Immediately notifies Director of Corporate Finance and HR when a direct report resigns and ensures a letter of resignation is provided to HR, works with HR to get all information needed for final check processing, identifies if position needs to be replaced and submits request to Director of Corporate Finance accordingly, and on employee’s last day worked collects Company property and ensures a smooth departure.
Work Environment:
Office in Oakland, CA
EEO Statement:
The workplace and decisions made at Allied Administrators will be free of disparate treatment on the basis of an employee's race, sex, national origin, color, sexual orientation, religion, disability, age (40 and over) or genetic information.
At Will Statement:
Employment with Allied Administrators is at will. This means employment is for an indefinite period of time and it is subject to termination by the employee or Allied Administrators, with or without cause, with or without notice, and at any time. Nothing in this job description or any other policy of Allied Administrators shall be interpreted to be in conflict with or to eliminate or modify in any way, the at will employment status of Allied Administrators employees.
The at will employment status of an employee of Allied Administrators may be modified only in a written employment agreement with that employee which is signed by the President of Allied Administrators.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Job Type: Full-time
Pay: $90,000.00 - $105,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience level:
Physical setting:
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Education:
Experience:
- Supervising: 5 years (Required)
- Accounting: 6 years (Required)
License/Certification:
Ability to Commute:
- Oakland, CA 94612 (Required)
Ability to Relocate:
- Oakland, CA 94612: Relocate before starting work (Required)
Work Location: In person