Job Summary
We are seeking a detail-oriented Office Staff Person to join our team. The ideal candidate will perform various duties to assist the property owner in management of a small portfolio of multi-family rental properties in San Francisco.
It is the responsibility of the Office Staff Person to exhibit legendary customer service when communicating with tenants, prospective tenants, vendors and associates and also focus on productivity and results with an innate emphasis on organization.
Office duties / Financial
- Retrieve, date stamp and process all mail.
- To work together with CPA to collate and scan relevant financial date for his review and accurate reporting
- Collect rents and record all tenant deposits
- Light payables: receive invoices, review, scan, post and pay
- Maintain filing systems for accounts payable records, tenant communications, etc.
- Identify and collate credit card transactions with receipts. Organize and scan and send to CPA
- Helpful if fluent in AppFolio or Yardi ( applicant and property management database)
Calendar
- Manage and maintain company calendar
- Tenant move-ins/move-outs
- Track move-outs and return of tenant deposits
- Track maintenance milestones and site inspections, etc.
Leasing
- Process tenant applications
- Fill out lease forms
- Maintain current certificates of insurance for all tenants; ensure coverage complies with lease requirements
- Strong tenant communication orientation
- Maintain all lease and property related files
- Provide leasing support for prospective residents
Qualifications & Skills
- Proven experience as office clerk or other clerical position
- Familiarity with office procedures and basic accounting principles
- Working knowledge of office devices and processes
- Very good knowledge of Quickbooks, Appfolio or Yardi, Word & Excel
- Excellent communication skills
- Very good organizational and multi-tasking abilities
- High school diploma
Job Type: Part-time
Pay: $25.00 - $30.00 per hour
Experience:
- Clerking or Bookkeeping: 2 years (Preferred)
Ability to Commute:
- San Francisco, CA 94123 (Required)
Ability to Relocate:
- San Francisco, CA 94123: Relocate before starting work (Required)
Work Location: In person