Job Overview:
We are a law firm specialized in family-based immigration law. We are looking for an Administrative Assistant to help manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As an Administrative Assistant you will be the first point of contact for our company. To be successful as an Administrative Assistant, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner. Multitasking and stress management skills are essential for this position.
Responsibilities
- Greet and welcome guests as soon as they arrive at the office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Update calendars and schedule meetings
- Perform other clerical duties such as filing, photocopying, scanning, faxing, etc.
- Interpret for attorney/clients (on-site and off-site) and translate documents.
Skills
- Hands-on experience with office equipment (e.g. fax machines, scanners and printers)
- Professional attitude and appearance
- Strong written and verbal communication skills both in English and Spanish
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
Benefits
- We offer competitive compensation and benefits packages
- Pay: Starting $41,600 per year
- Simple IRA matching
- Health insurance
- Opportunities for advancement
- Paid sick time
Job Type: Full-time
Pay: $20.00 per hour
Benefits:
- Health insurance
- Paid time off
- Retirement plan
Schedule:
- Monday to Friday
- Rotating weekends
Ability to Relocate:
- Elmhurst, IL: Relocate before starting work (Required)
Work Location: In person