About us
Our story is hard to imagine, but when we started out there were only 250 websites on the Internet.
Strategically headquartered in a 2 acre farm/campus, our office today is a stone’s throw away from the Google and Microsoft campuses and we thrive on building out custom software systems, apps, as well as operating some advertising and branding firms that are well established in the market, so in essence we are a one stop shop.
We are a small boutique firm that works all projects from the ground up and it’s our team members and their relationships that make the difference. Dress code is casual unless we have clients coming in then casual business. Come and work for a high paced, fun, personal, and exciting company!
Our building in Bellevue is being torn down and rebuilt so we are temporarily working out of a two acre family farm off of Bellevue Way. which is nice and peaceful with free parking and a soon to be swimming pool.
Full Job Description
We are looking for someone with epic book keeping skills, data entry skills, and management experience, that can oversee Project managers, maintain the integrity of our client methodology through our CMS, send invoices, set up meetings and do bookkeeping. The position we are trying to fill is very important and fulfills an essential role in supporting the administration of the company.
The hours of this position are Monday through Friday from 9am to 5 pm onsite at our physical office location in Old Towne Bellevue, WA. We are looking for a self-starter with a drive for excellence and solid computer skills. Candidates must be highly organized with strong verbal and written communication skills for internal and external messaging.
Bi Lingual Spanish with fluent English would be amazing.
This role will interface with several individuals within the company and requires a strong degree of internal motivation to see client projects through to completion. This position reports directly to the Executive Stakeholder and the Project Managers. The ideal candidate must be able to handle being pulled in different directions throughout the day while remaining focused on larger tasks for the company as a whole.
We thrive on open communication so, even though tasks will be largely directed towards the administrative assistant, we require someone who is comfortable asking questions and requesting clarifications.
Administrative Assistant Job Responsibilities:
- Maintain professionalism, discretion, and strict confidentiality
- Answer phones and exhibit polite and professional communication via phone, email, and mail with both staff and clients
- Support company administration by performing tasks such as data entry, following methodologies, other duties, and internal processes related to organization and strong communication
- Schedule meetings for Executive Stakeholder and Project Managers
- Monitor and notify companies Project Managers and all staff of upcoming deadlines, tasks, and meetings (be the hawk that watches)
- Enter invoices and Execute Payments between all parties (developer teams, company, and project managers)
- Provide administrative support to ensure efficient operation of office including but not limited to, opening the office, checking supplies status and refilling, making sure the office stays neat throughout the day
- Reception duties include, but are not limited to: answering the phone, instructing people regarding parking procedures, greeting new clients, answering clients’ questions about our services and directing them to our website, direct clients questions to appropriate people, checking and responding to voicemails throughout the day, and scheduling meetings.
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Preparing and sending documentation
Skills and Qualifications:
- Reporting Skills
- Book keeping
- Administrative Verbal and Written Communication
- Managing Processes
- Organization, Professionalism, and Time Management
- Analyzing Information / CPI (Continuous Process Improvement)
- Problem Solving
- Supply Management
- Moderate Schedule Flexibility
Requirements:
- Knowledge of appropriate software, including QuickBooks, Google Workspace (GChat, Gmail, Google Drive, Google Docs, and Google Sheets), and the ability to learn new software applications as necessary
- Ability to focus in a busy work environment as tasks will be interrupted periodically, the office will be busy at times
- Ability to work in person, onsite
Job Types: Full-time, Contract
Pay: $22.00 - $25.00 per hour
Expected hours: 40 per week
Schedule:
Experience:
- Customer service: 3 years (Required)
Work Location: In person