G.A. West & Co. is seeking a Safety Compliance and Document Lead. This is a full-time, long-term opportunity at our office in Creola, Alabama.
Safety Compliance and Document Lead: The purpose of this position is to secure continuous improvement of the Safety department through training, audits, discipline, and record-keeping. The end result is to enhance the overall knowledge and adherence to provided training while ensuring we are always compliant with OSHA record-keeping requirements.
Qualifications
· Ability to communicate effectively, both orally and written
· Ability to relate positively with co-employees, supervisors, and upper management
· Overnight travel may be required (Not more than 10%)
· Must have valid driver’s license to be insurable by corporate insurance policy
· Technologically proficient and intuitive; comfortable with learning, implementing, teaching, and mastering new software programs with a general understanding of technical concepts
· Ability to handle technical support issues, maintain databases, and perform minor database and software configurations
· Ability to Multitask
· Detail-driven, analytical, eager to learn new things, inquisitive, resilient
· Capable of leading others and enforcing company regulations
· Adult First Aid / CPR Certified (G.A. West to provide)
· OSHA 10 trained (G.A. West to provide)
· OSHA 30 trained (G.A. West to provide)
· Rigging training (G.A. West to provide)
· Advanced safety training as applicable (G.A. West to provide)
Responsibilities:
Safety/HR Documentation and DocuWare
· Maintain and audit all required Safety training documentation within DocuWare (OSHA, equipment training, additional training, specialty tool training, etc.); including procedures, programs, and employee training records
· Maintain and audit all other Safety and HR documentation within DocuWare
· Regularly audit DocuWare Safety and HR documents for completeness and proper indexing; if issues are identified, communicate with the Corporate Document Control Manager and take steps to fix the issues
· Regularly audit DocuWare to ensure Safety and HR documents are being entered into the system daily by the Safety and HR departments. Analyze job numbers and man-hours against documents received to provide feedback to Corporate Document Control Manager for jobs that are out of compliance for required documentation
· Learn, perfect, and take on lead role (with Corporate Document Control Manager) in the DocuWare implementation for Safety and HR
· Take on lead role (with Corporate Document Control Manager) in developing DocuWare workflows for the Safety and HR departments
· Assist Corporate Document Control Manager in maintaining the DocuWare system and workflows; troubleshoot issues for Safety and HR departments as needed
· Learn and become SME for document control standards in order to make sound decisions concerning the integrity of documents
· Learn and become SME for Safety and HR policies and processes; enforce document standards, compliance, and organization
Teletrac Navman Maintenance and Reprimands
· Learn, perfect the functionality of, and become SME for our telematics software, Teletrac Navman
· Monitor Teletrac daily for enforcement of safety policies within G.A. West vehicles (fleet and drivers). Maintain and audit the Teletrac system data and records.
· Log and acknowledge every violation within Teletrac and determine action needed based on certain violation criteria
· Ensure that all reprimands are logged, stored, and communicated to owner and HR (for issuing and storing in employee’s file)
· Be the lead in preparing and issuing Teletrac electronic reprimands to employees in violation of safety policies within G.A. West vehicles
· Follow closely all guidelines of the Teletrac SOP and make changes to SOP as the process evolves; take ownership of the overall Teletrac process.
· Perform consistent maintenance of the Teletrac system
· Training Compliance
· Verify the training status of employees and communicate GPTO eligibility to the payroll department
· Maintain and monitor the machine-specific operator certifications records
· Work alongside the G. A. West LMS app-based training lead to proof and finalize supervisor training
· General Safety and Role Requirements
· Provide assistance as required to respond to safety questionnaires.
· Compile and maintain the data related to the safety department’s field activities for evaluations and/or rewards; extract data from DocuWare and our ERP for the analysis of most productive safety representatives, areas that need more training, JSAs vs. man-hours, etc.
· Answer directly to the Corporate Document Control Manager
· Assist Corporate Document Control Manager with varying projects concerning Safety and HR
· Put effort into improving and automating (if applicable) all document control and enforcement policies for Safety and HR
G.A. West & Company, Inc. is an equal opportunity employer. To provide equal employment opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities. It has been, and will continue to be, G.A. West policy not to discriminate based on race, creed, color, religion, national origin, age, ancestry, nationality, genetic information, marital or domestic partnership or civil union status, sex, gender, disability, pregnancy, affectional or sexual orientation, or any other basis protected by federal, state, or local law for all personal actions and all phases of recruitment and/or employment.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Work Location: In person