About Us:
Living Invigorating Valuable Experiences (LIVE, LLC), an SBA 8(a), Woman-Owned Small Business (WOSB), and HUBZone certified firm, performance driven professional services government contracting companies that provides a broad spectrum of services and solutions to various U.S government agencies and organizations.
About the position:
LIVE is seeking an Administrative Assistant positionto join our Team at the CDC (Center for Disease Control and Prevention) in Atlanta, Georgia!
The purpose of the position is to support the Division of Violence Prevention (DVP).
Duties and Responsibilities:
The Administrative Assistant position will include but are not limited to the following:
Time Keeping
- Provide time keeping services for DVP, in accordance with CDC policies and procedures, DVP standard operating procedures, and technical guidance provided by the CDC's Contracting Officer's Representative (COR). A key activity is reconciling any leave taken by staff with what staff officially records within CDC's timekeeping system.
Travel and Conference Activities
- Manage all domestic and international DVP travel processes from initiation of travel orders through to completion of travel and voucher processing.
In-Processing and Out-Processing
- Responsible for the following tasks related to in-processing a new staff member into DVP. New staff members will consist of any individual that will work with CDC within DVP.
- Responsible for the following tasks related to out-processing a staff member in DVP.
Administrative and Operational Services
- Function as the point of contact (POC) for all DVP operational services. Operational services include ordering and distributing supplies, managing mail, maintaining office equipment and handling the administrative services that will enable the office to function.
Meeting Management
- Provide meeting support for recurring and one-time meetings hosted by DVP staff. These services should be provided in accordance with CDC policies and procedures, DVP standard operating procedures and technical guidance provided by DVP staff.
- These services include reserving a room on any of CDC's campuses, directing the set-up of the room, arranging for audiovisual equipment, loading presentation materials, operating the meeting's system which allows remote participants to participate, preparing and distributing hand-outs via the e-mail and hard copies to in person attendees and capturing meeting continent in notes.
Document Development
- Develop documents for DVP based on provided content.
- These documents shall be developed in accordance with CDC policies and procedures, DVP standard operating procedures, and technical guidance provided by DVP staff.
- These documents would be developed in the Microsoft Office Suite (Word, PowerPoint, or Excel).
- These documents would require at least an intermediate level skill set in the software listed above in order to meet DVP needs.
- Solicit and compile data from program staff regarding resource utilization, and other administrative activities.
- Review materials prepared for staff’s approval for typographical accuracy and proper format.
- May prepare routing, non-technical correspondence.
- Document and distribute communications to senior staff.
- Collect information from the files or staff for routine inquiries on office program(s) or periodic reports.
Calendar Support
- Calendar management services shall be provided in accordance with CDC policies and procedures, DVP standard operating procedures, as well as technical guidance provided by the COR. Calendar management coverage will be required daily not to exceed 8 hours per day.
- Calendar management services require keeping senior leadership's calendars up-to-date, scheduling rooms, providing hard copies of the calendars and attachments, schedule meeting rooms, tracking RSVPs, and identifying meeting conflicts.
Records Management
- Maintain federal records that support government operations based on the CDC Records Management Policy. Records will be maintained according to the CDC Records Retention schedule.
- Required to complete the CDC Overview of Federal Records Management as part of the In-Processing process.
Requirements:
· High school degree
· Minimum of 5 years applicable experience
· Strong oral and written communication skills
·Ability to complete research via internet
·Skill in use of various office automation, hardware, and software components and packages (e.g., word processing, electronic mail, schedulers, spreadsheets, databases, tables and graphs)
· Knowledge of software functions to produce a wide range of documents, such as graphics or tables within text, to edit/revise electronic submissions, and to edit/revise existing databases or spreadsheets
·Knowledge of the principles, methods practices, and techniques of written and verbal communication
·Skill in communication techniques to gather and disseminate information and communication problems and results
·Ability to work well with others and manage multiple tasks, with good organizational skills
·Ability to handle contacts with internal and external constituents through a variety of situations with diplomacy and tact, in a professional, courteous, and helpful manner
·Experience providing similar services for an office of relative stature
·Knowledge of various virtual platforms to support necessary meetings and workflows such as Zoom, Microsoft Teams, SharePoint, etc.
·Ability to maintain appointment and meeting schedule; provide materials and data which will facilitate accurate and precise decision-making for which contractor is responsible for including meetings and conferences
·Ability to manage logistical support for various meetings and activities critical to business operations
·Ability to independently resolve calendar appointment conflicts as appropriate while understanding priorities
Benefits:
- Medical, Vision and Dental Insurance
- 401-K plus match
- Paid Vacation days
- Paid holidays
- Short-Term and Long-Term Disability
- Voluntary Term Life
LIVE is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodations will be made in accordance with governing law.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Administrative: 5 years (Required)
Ability to Commute:
Ability to Relocate:
- Atlanta, GA: Relocate before starting work (Required)
Work Location: In person