Position Summary:
We are seeking a highly organized and customer service-oriented Administrative Assistant to join our team. The ideal candidate will have experience in administrative tasks, proficiency with Microsoft Suite, and the ability to manage travel arrangements and expense reporting. This role requires excellent communication skills, attention to detail, and a proactive approach to team support and event coordination.
Key Responsibilities:
- Customer Service Mindset:
- Provide exceptional customer service to internal and external stakeholders.
- Address and resolve inquiries and issues in a professional and timely manner.
- Use of Teams and Microsoft Programs:
- Efficiently navigate Microsoft Teams for communication and collaboration.
- Create and edit documents, presentations, and spreadsheets using PowerPoint and Excel.
- Utilize Photoshop for basic graphic design tasks.
- Expense Reporting and Travel Arrangements:
- Prepare and process expense reports accurately using Concur.
- Arrange travel accommodations, including flights, hotels, and transportation.
- Administrative Responsibilities:
- Assist with general administrative tasks such as filing, data entry, and scheduling.
- Support various departments with clerical duties as needed.
- Event Coordination and Team Building:
- Organize and facilitate site team-building activities and events.
- Coordinate logistics for company meetings, conferences, and special events.
Required Qualifications:
- Education:
- Associate's degree OR High School diploma or equivalent with 2+ years of administrative assistant or related work experience.
- Experience:
- Minimum of 3 years in an administrative or similar role.
- Technological Proficiency:
- Ability to navigate and utilize Microsoft Teams, PowerPoint, Excel, and Photoshop effectively.
- Experience with Concur for expense reporting.
- Skills:
- Strong customer service orientation.
- Excellent verbal and written communication skills.
- Detail-oriented with strong organizational skills.
- Ability to multitask and manage time effectively.
- Proactive and able to work independently as well as part of a team.
Preferred Qualifications:
- Experience in event coordination and team-building activities.
- Familiarity with additional administrative tools and software.
Job Types: Full-time, Contract
Pay: $20.69 - $28.67 per hour
Benefits:
Schedule:
Experience:
- Microsoft Suite: 1 year (Required)
- Administrative experience: 1 year (Required)
Ability to Commute:
- Austin, TX 78753 (Required)
Work Location: In person