Global department store chain with headquarters in Tokyo, Japan seeks a Japanese Bilingual HR Associate in Orlando, FL.
Position: Associate of HR Bilingual
Reports to: Manager of HR
Pay: $17.00/hour
Department: Human Resources
FLSA Status: Non-Exempt
JOB SUMMARY:
This position plays a crucial role in supporting the Human Resources department by executing various administrative and coordination tasks. This position requires a detail-oriented individual with strong organizational and communication skills. The HR Associate assists and contributes to the overall success of the HR team.
ESSENTIAL JOB FUNCTIONS:
Administration
- Provide daily administrative support to the Manager, HR Administration and Executives.
- Order office supplies, Business Cards and toner for copier
- Send/Receive mails, FedEx, UPS, and distribute them internally
- Answering phone calls
- Tracks proposal ID which includes log number, e-mail requester and filing.
- Assists HR with W2 distribution, Insurance Open Enrollment and etc.
- Liaison between WDW and them with regards to clearance, Disney complimentary items, name tag, employee clearance, main gate passes and replacements.
- Assists with Representatives’ relocation preparation, departure preparation, exit interview and Early Terminations.
- Put together packets for new Representatives, order food for arrival meetings / trainings, assist I-9 and social security paperwork.
- Assist with Representatives payments for housing and insurance extension.
- Work with immigration lawyer to help get Visas for employees.
- Advise HR of visa expiration dates.
- Assist with HRIS system updates.
- Tracks employee locker assignments.
- Other duties and responsibilities as required.
Recruitment and Staffing:
- Coordinate and schedule interviews with candidates.
- Assist in the onboarding process for new hires, including paperwork, orientation, and training logistics.
Employee Records Management:
- File, maintain accurate and up-to-date employee records.
- Ensure compliance with data protection regulations.
HR Policies and Procedures:
- Help in the development and implementation of HR policies and procedures.
- Ensure employees are aware of and adhere to company policies.
Employee Relations:
- Act as a point of contact for employee questions and concerns.
- Assist in resolving employee relations issues and conflicts.
Compliance:
- Ensure compliance with labor laws and regulations.
- Assist in the preparation of reports for regulatory bodies.
HR Communication:
- Facilitate internal communication related to HR policies and initiatives.
- Contribute to the creation of HR-related content for internal communication channels.
Event Coordination:
- Assist in organizing company events, such as holiday party, meal programs and employee recognition programs.
PHYSICAL EFFORT:
- Must be able to lift or move with assistance up to 20 lbs.
- Sitting
- Standing
- Lifting
- Walking
- Seeing
- Reaching
WORKING CONDITIONS:
- Office Environment
- Noise level low to moderate
QUALIFICATIONS:
- High School diploma and minimum one year administrative experience.
- Strong computer skills including proficiency with Microsoft Word and Excel.
- Bi-lingual Japanese Required
To apply, please send resume to nyamamoto@pasona.com