**Office Manager**
**Responsibilities:**
- Check and sort and deliver mail daily.
- Order and maintain proper office supplies for all department employees.
- Assist with potential resident follow-up as directed by Executive Director.
- Answer all calls coming into the community utilizing approved messaging.
- Prepare and send new hire paperwork to the Corporate Business Office Director for employees.
- Create and Maintain employee contact lists for each department and update daily.
- Create and maintain vendor list according to community and needs and update.
- Create and maintain a resident rooster that indicates where residents are and update daily for each department.
- Manage the sending of New Vendors and all invoices for the community to the Corporate Business Office Director.
- Complete monthly training announcements as directed by the Executive Director for all departments.
- Organize and maintain all employee files, ensure all information is current and up to date.
- Manage and complete resident personal needs accounts with appropriate DOH required forms.
- Develop and send welcome gifts for all new hires, employee anniversaries for all employees from the community.
- Manage the posting of all employees needed postings.
- Manage all time for employees and prepare for review of the Executive Director and then send to the Corporate Business Office Director every Monday no later than noon.
- Print out and prepare and disperse employee paystubs weekly.
- Prepare and organize Marketing packet info for the community.
- Ensure that the Front lobby area is clean, organized and welcoming for all guests and residents.
- Perform other duties as assigned.
**Qualifications:**
- Proven experience in office management or related roles.
- Strong proficiency in payroll systems and budget management.
- Excellent organizational skills with a keen eye for detail.
- Ability to effectively manage a team and foster a collaborative work environment.
- Experience in vendor management and negotiation.
Job Types: Full-time, Temporary
Pay: $18.00 - $19.00 per hour
Work Location: In person