Job Summary:
To provide administrative support at the department level. Position requires extensive knowledge of office routines and the work of the department. This position handles highly confidential materials and is relied upon to assess situations and handle these situations appropriately Supervisory Responsibilities: N/A
Essential Duties:
1. Ability to maintain a high level of confidentiality
2. Performs office duties including answering the phone, typing and distributing correspondence, preparing and organizing mail/e-mail/reports/memos, scheduling appointments, maintaining filing system and records based on knowledge of departmental programs or activities.
3. Maintains administrator's calendars, schedules appointments, and arranges meetings.
4. Able to work independently with outside vendors contracted by the district, ensuring that the district's interests are represented.
5. Assists with research assignments and the assembling/posting of information for reports and School Board meetings.
6. Supports payroll and electronic timekeeping functions, including timesheets, travel reports, etc., as directed.
7. With sufficient notice, when requested, has the availability to work within a flexible schedule that deviates from the usual timeframe.
8. Supports department projects through data analysis and data reporting. Manages and maintains various databases.
9. Assists the administrators with budgeting, record keeping, bid processes, organizing resources for planned courses, preparing purchase requisitions, etc.
10. Orders, maintains, and oversees stock of supplies and maintenance of office equipment.
11. Assist with the coordination of professional learning databases and workshops.
12. Assist the with responsibilities aligned to the PA mandates as directed by administration. 13. Coordinate conference requests, accommodations, transportation, etc., for the department.
14. Perform all other duties as assigned by supervising administrator(s)
Job Types: Full-time, Part-time
Pay: From $17.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Microsoft Excel: 1 year (Required)
- Microsoft Powerpoint: 1 year (Required)
Ability to Commute:
- Boyertown, PA 19512 (Required)
Ability to Relocate:
- Boyertown, PA 19512: Relocate before starting work (Required)
Work Location: In person