Job Summary
Clason Point Partners Inc. is looking for a Correspondence Specialist with a Secret Clearance to provide executive level administrative assistant support and quality customer service for a federal contract in Alexandria, VA. The contractor shall manage the day-to-day operations of the office; maintain a professional work environment; arrange meetings, conferences, and video-teleconferencing to include preparing briefings and read-ahead, take minutes, and maintain invitations and attendee contact rosters; prepare and edit correspondence, reports and presentations; organize and maintain files and records; and monitor the Correspondence and Task Management System (CATMS) tracking system.
Responsibilities and Duties:
The Correspondence Specialist position shall provide staffing support to the officer(s): Provide support for all required correspondence actions (e.g., formal letters, memorandum, read-ahead briefing/meeting packages, activity reports, senior leadership reports, and travel/training/personnel documents).
Compose drafts of short notes, internal memos, and formal official correspondence in addition to tracking tasks/actions based on inputs/guidance from senior level staff in the office. The memos and other documents shall follow the standard established for the office and shall be appropriate for senior-level government officials.
Ensure documents are prepared in the appropriate format; documentation shall be clear, concise, and valid, to also include substantive editing to ensure document organization and quality is within standards. Tasks may include technical writing/editing, editorial consultation, proofreading, or overall documentation review.
- Maintain/manage the CATMS and ETMS2 task tracking systems as required. Maintenance/management of CATMS/ETMS2 includes:
- Initiate, format, and assign
- Upload and maintain documents
- Retrieve and access documents
- Track and coordinate actions, including documentation of package arrival and departure.
- Finalize and closeout actions as appropriate
Qualifications and Skills:
- Minimum two (2) years experience with Correspondence and Task Management System (CATMS) and/or Enterprise Task Management Software Solution (ETMS2).
- Minimum one (1) year drafting and editing correspondence, briefing slides and memorandum.
- Minimum one (1) years of experience performing responsibilities which include tracking suspense(s), staffing packages, and coordinating actions with both internal and external customers, resolving / de-conflicting issues.
- Demonstrated ability to write and edit complex information in a clear and concise manner.
- Secret Security Clearance is required.
Skills & Knowledge:
- Excellent communication skills: preparation of briefings, editing correspondence, briefing slides, and memorandums.
- Ability to multi-task in support of Action Officer(s).
- Ability to establish relationships and contacts and interact diplomatically with high-level internal and external personnel.
- Proficient in Microsoft Office Suite: Outlook, Word, Excel, Project, and PowerPoint.
- Demonstrated ability to write and edit complex information in a clear and concise manner.
- Strong oral and written communication skills.
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Clason Point Partners Inc. "CPP" is a Diversified Services Government Contractor, focused on the delivery of standards based, best of breed solutions and services for our customers. CPP provides a wide range of services including Program Management, Information Technology "IT" Support, IT Management, Health Informatics, Financial, Logistics, and Administrative Support Services.
CPP is committed to providing excellent service, quality products, and on-time delivery for all our customers. We achieve this by combining experienced personnel with structured project management methodologies, which emphasize metrics-based quality assurance to ensure continuous delivery of quality service.
All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, protected veteran status, or disability status.
Job Type: Full-time
Pay: $26.03 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
Experience:
- CATMS and/or ETMS2: 2 years (Required)
Security clearance:
Work Location: Hybrid remote in Alexandria, VA 22350