Job Summary
The Staff Accountant’s duties include monthly close, journal entries, AP, electronic and paper billing processes; receiving payment and posting amount to customer's account; and keeping records of collection and status of accounts. Compute, classify, and record numerical data to keep financial records complete. Responsibilities also include making sure customer orders include correct state and local sales tax as well as ensuring each individual customer account is kept up to date with customer needs and invoicing. Reports to VP of Finance.
Experience/Qualifications:
- Must have minimum years Experience in A/P and/or A/R
- Must have Experience with at least one ERP system (Epicor, SAP, Oracle, etc.)
- Strong administrative skills
- High level attention to detail
- Strong critical thinking skills
- Accurate data entry skills including 10 Key
Regular Daily/Weekly Duties to include:
Accounts Payable
- Enter Vendor A/P invoices, Credit Memos, and Rebates into Epicor P21 by PO match or manual entry;
- Communicate with Purchasing and/or other departments as needed to resolve pricing discrepancies, delivery receipts or other issues preventing PO match;
- Run Cash Requirements Report in P21 to create weekly A/P Payment Run;
- Communicate with vendors as needed to resolve issues regarding account statements, past due invoices, or other vendor account updates.
Accounts Receivable
- Customer Batch Billing: disseminate system-generated invoices to customers via pre-defined schedules and methods;
- Process Customer Credit Card payments;
- Post cash receipts in P21 for payments received via check, credit card, ACH, wire, etc.;
- Support Orders and Quotes departments by ensuring correct sales tax codes for any new Ship To locations, evaluating/releasing Credit Holds, etc.;
- Monitor A/R email inbox for incoming payments, questions and requests from customers, sales reps and other internal departments;
- Communicate with customers regarding past due invoices, account credit holds, payment updates, any customer-requested documents or account updates, etc.;
- Disseminate monthly open items statements to customers.
Other
- Assist with monthly/yearly close activities as needed;
- Complete Special Projects as assigned;
- Contribute to accounting process and system improvements;
- Assist with new customer setup as needed by running credit report checks and contacting references;
- Perform administrative activities as needed including paper and electronic record filing, communicating via phone and email, sorting mail, using postage machine, copy/print/scan;
- Serve as backup to Senior Accountant
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) 4% Match
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Retirement plan
- Vision insurance
Experience level:
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Which accounting software do you have experience with?
Experience:
- Accounts receivable: 2 years (Preferred)
- Accounts payable: 2 years (Preferred)
Work Location: In person