Job Overview: We are seeking a skilled Executive Assistant to provide high-level administrative support to our executive team. The ideal candidate will be organized, detail-oriented, and able to handle a wide range of administrative and executive support tasks.
Duties:
- Manages the Executive's calendar (schedules meetings, interacts with internal and external stakeholders, resolves meeting conflicts, etc.)
- Liaise with Leaders to schedule meetings and, where appropriate
- Schedules personal and business travel and collects relevant details related to travel i.e., conference schedule, venue, agenda; considers leeway time and travel time between meetings in other cities
- Organize internal events such as private dinners and receptions of less than 50 attendees
- Assist in operation and management-level inquiries
- Effectively prioritizes own work independently.
- Works and executes with minimal direction from the leader.
- Great communication skills with the ability to communicate effectively with multiple levels and diverse audiences.
- Ability to organize work and assist in creating processes to enable speed and efficiency at scale.
- Handles multiple tasks, switches priorities, and focuses as needed. Ability to remain balanced under tight deadlines.
- Ability to work under stress and provide display problem-solving techniques
- Proficient in adapting and learning new technology solutions with a strong knowledge of standard software applications.
- Demonstrated problem-solving skills.
- Proven experience working in a fast-paced environment while providing superior service levels.
- Strong written and verbal communication skills.
- In short, the CEO's sidekick in business operations.
Job Type: Full-time
Pay: $26.65 - $28.81 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
Ability to Commute:
- Carlsbad, CA 92010 (Preferred)
Ability to Relocate:
- Carlsbad, CA 92010: Relocate before starting work (Required)
Work Location: Hybrid remote in Carlsbad, CA 92010