Administrative Assistant/Office Coordinator in Pacific Palisades (In-Person Position)
ROLE DESCRIPTION: As an Administrative Assistant, you will play a crucial role at Westminster Capital. You will be responsible for performing both general and project-specific administrative duties to ensure our company’s day-to-day operations run efficiently. As a successful Administrative Assistant, you will demonstrate a professional and friendly personality, with an uncompromising desire to deliver an exceptional customer experience to our internal and external customers. Your main mission at Westminster Capital is to be a trusted partner.
REPORTS TO: Operations Manager/Executive Assistant to the CEO
**This is an in-person only position - remote and/or hybrid is not an option at this time**
Compensation:
$60,000 - $67,000 yearly
Responsibilities:
HOW YOU WILL CONTRIBUTE:
Customer Service:
- Embraces Westminster’s Core Values: Help first, Own it, Transparency, Win, and Excellence
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Demonstrates outstanding phone and email etiquette
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Provides guidance and support to the internal and external parties
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Embraces teamwork and collaboration on all levels
Office Administration:
- Maintains an organized and systematic filing system
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Maintain general upkeep of the office
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Greets clients and visitors when they arrive at the office
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Monitor office and kitchen supplies and place orders
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Assist in vendor relationship management (building management, deliveries, repairs, etc.)
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Supporting all departments with various administrative tasks (redirecting calls, disseminating correspondence, basic accounting tasks, scheduling meetings, etc.)
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Distribute mail and packages
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Setting up for meetings
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General day-to-day office tasks
CORE COMPETENCIES:
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Service Oriented: Actively seeks opportunities to assist others. Provides the highest level of customer service
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Problem Solving: Uses logic and reasoning to identify solutions and seeks alternative solutions, conclusions, or approaches to problems
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Communication: Communicates in detail both written and orally in a professional manner
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Making Decisions and Solving Problems: Analyzing information and evaluating results to choose the best solution and solve problems
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Getting Information: Capable of independently obtaining information from all relevant sources
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Attention to Detail: Demonstrates careful attention to detail and is thorough in completion of work tasks
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Dependability: Job requires being reliable, responsible, and dependable, and fulfilling obligations
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Initiative: Demonstrates willingness to take on responsibilities and challenges
Qualifications:-
Bachelor's Degree or equivalent
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Prior Experience as an Administrative Assistant, Office Coordinator, Personal or Executive Assistant, Office Admin, or Bookkeeper role
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Basic accounting experience/knowledge is a plus
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Real estate or brokerage office experience is a plus
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Proficient with MS Office Suite
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Ability to multi-task and have good organizational skills
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Must possess outstanding communication and interpersonal skills
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Must be able to communicate professionally and effectively with other staff members, property employees, and the Executive team
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Strong analytical, problem-solving, and organization skills
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Able to adapt to changing priorities
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Positive, friendly attitude
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Able to work independently and assist in leading the team
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Strong work ethic and ability to take initiative
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Detail oriented
About Company
Westminster Capital Group is a private investment and management firm with extensive experience in real estate, finance, and private equity investments. Growing from a time-tested, vertically integrated, real estate-focused family enterprise, the Belzberg family has owned and directed Westminster Capital for more than 40 years. With a history dating back to the mid-1900s, the family-owned companies combined to be one of the largest developers and investors in the western United States and Canada.
This is an in-person-only position - remote and/or hybrid is not an option at this time.