About Us:
Infopro Learning stands as a premier staffing firm offering tailored staffing solutions across various sectors including hospitality, construction, retail, IT, Non-IT, and healthcare. We’ve assisted numerous businesses in optimizing their staffing needs, allowing them to focus on their core operations.
· Associated with general administrative and clerical duties.
· Involves coordinating and scheduling meetings, activities, and programs.
· Maintains calendars and schedules.
· Takes general and administrative meeting minutes when required.
Visitor and Inquiry Handling:
· Welcomes all visitors in a friendly and pleasant manner.
· Provides escorts for individuals as needed.
· Addresses inquiries, both by phone and in person, including complex questions requiring follow-up.
· Exercises discretion in releasing information.
· Conveys messages to the appropriate individuals in case of an employee's absence or unavailability.
Document and Project Management:
· Assists with documents and sets up meetings for the team.
· Communicates with consultants, contractors, and maintains project files.
· Ensures that directories, references, and other records are up to date.
· Collects and tracks project documentation as requested.
· Assists in the production of letters, memos, and correspondence for agreements, forms, purchase requisitions, project documents, and other business typing.
Expense Tracking and Filing:
· Keeps track of and performs data entry for project-related administrative expenses on spreadsheets.
· Tracks documents, invoices, logs, and scans other construction documents.
· Maintains a filing system for all documents and records for the Construction Project Management Team.
· Assists with document reproduction as requested and distributes to the project team.
Report Compilation and Support:
· Organizes and prioritizes daily workload to meet deadlines.
· Deals with variations in the Project team's needs.
· Compiles, edits, and publishes administrative and project-related reports as requested.
Office Equipment and Maintenance:
· Provides support to the entire Project Management team.
· Assists in maintaining office equipment and offers light IT troubleshooting.
· Logs and distributes mail, coordinates courier services.
· Handles office maintenance requests, office moves, key requests, and purchases required for project progress.
Construction Safety and Security:
· Oversees the construction safety training database.
· Collaborates with the Security Department for contractor credentialing and badging.
Interdepartmental Collaboration:
· Collaborates daily with the Project Management Team, Facilities, Information Systems, and other Support Services Staff.
· Aims to support and align initiatives and project goals.
Special Project Coordination:
· Coordinates special projects as assigned.
· Gathers available statistical data and presents findings to appropriate personnel.
Medical Enterprise - Non-Clinical Onboarding:
· Must complete all onboarding requirements prior to the start date, with no exceptions.
Require Qualifications:
· Procore experience and strong understanding of construction.
· Strong skills in Excel and Outlook.
· Project coordination experience.
· Ability to review submittals, RFIs, and drawing sets on larger projects.
· Bachelor's degree preferred
High School Diploma required
“$HC = Indeed”
Job Type: Contract
Pay: $36.00 - $39.00 per hour
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- Los Angeles, CA 90033 (Required)
Work Location: In person