Title: Contracts Administrator
Division: Land Development
Summary: LJA is an employee-owned company, and our people carry pride into their projects and workplaces. We have talented employees across the nation and are always looking for exceptional individuals to join the LJA team. With over 40 office locations, LJA is growing and ready for talented people to help us build our future. We offer great benefits and are 100% employee owned.
The Contracts Administrator is responsible for the process and documentation required for administrating construction contracts for projects located within special utility districts, preparing engineering fee proposals and contracts, and providing general administrative support. Activities include coordination with Project Managers and management of the contract administration process.
General Responsibilities:
- Construction Contract Administration
- Prepares Bid Documents as requested by Project Managers including addenda.
- Prepare Bid Tabulations in excel of all bid items and corresponding formulas for calculating total amounts with unit prices.
- Prepare Recommendation of Award and Award Letters to distribute to appropriate parties.
- Prepare Construction Contracts for successful bidder and transmits to all parties for execution.
- Distributes constructions such as Notices to Proceed, Pre-Construction Conference Notices and Final Inspection Notices
- Prepare change orders and circulate for execution.
- Prepare pay estimates and distribute.
- Support Construction Managers including preparation of meeting reports and updating project schedules.
- Maintain calendar of district events (Pre-Bid Meetings, Bid Openings, monthly Board meetings).
- Maintain tracking sheet of required documentation for all District projects.
- Prepare Agenda and Engineer’s Report for District Board of Directors Meetings.
- Coordinate with Land Development Project Managers to prepares letters, transmittals, memos, reports, forms, and other business correspondence.
- Handles administrative and reception tasks as and when required.
Required Experience:
- 5 + years of experience required.
- An Associate’s Degree (Bachelor preferred) in Journalism, Communications, Business, Marketing, or related discipline required.
- Requires 1 – 2 years of experience in writing and editing of proposals and contracts.
- Advanced proficiency with Microsoft Word, Excel, PowerPoint, Adobe Acrobat required.
- Excellent organizational and time management skills required.
- Strong proofreading, writing, formatting, and verbal communication skills required.
- Ability to work effectively in a team environment and support multiple senior managers.
- Ability to accurately work under pressure in meeting deadlines while preparing high quality deliverables.
- Strong communication skills to interact with clients, contractors, and internal employees.
- Ability to build strong relationships.
- Microsoft Project experience is a plus.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)