Benefits:
- Competitive salary
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
CORG Management Group is seeking to hire immediately a full-time administrative assistant with accounting background for our regional office in Atlanta, GA, with the responsibility of performing multi-faceted activities that influence decision making, control of operations, as well as management planning to accomplish company’s financial and administrative objectives.
The administrative assistant job involves aiding the management department in planning and attaining objectives through a formal system of accumulation and reporting of data.
It also entails the creation of Purchase Orders, invoice creation, submittal, and filing of invoices and statements, accepting, and distributing mail, as well as ensuring the accomplishment of administrative goals within the organization.
It is expected of the accounting administrative assistant to consolidate, store, and organize management data for the arrangement of reports that will include collection of vendor data such as ACH, Certificate of Insurance, W9, and other applicable data.
The candidate will ensure efficient verbal and written communication with external parties, including subcontractors and vendors, and make appropriate plans to respond to matters raised.
The role of an administrative assistant in our organization also entails organizing and maintaining the office files, tracking budget procurement, and providing routine budget updates.
This will also require a lot of budget planning and giving support to the overall efficiency of the finance department.
The candidate will support the organization in updating the company’s accounting forms, policies and procedures in a bid to ensure adequate provision of information and material for the annual audit of the company’s financial records.
Responsibilities Include:
§ Working well under pressure and sitting at tables or attend meetings and also engage in the use of a computer
§ Prepare precise data entry as well as formulate, draft, type and prepare letters, memos and other documentation as needed
§ Work on monthly bank statement reconciliation for all entities
§ Distribute mail and file all statements
§ Set up of weekly meetings and conference rooms for attendees of meetings and conferences
§ Attend to phone calls and make provision for back-up voicemail assistance to the cooperate office
§ Deposit funds in the bank, and prepare book journal entries affiliated with such deposits
§ Organize meetings, and communicate periodically with members of staff and other personnel
§ Organize travel arrangements, planning, and programming of meetings
§ Other duties as assigned
Minimum Requirements:
- High school graduate or equivalent.
- A minimum of three (3) years of accounting, data accumulation, and reporting, either in the government services or in commercial applications is required.
- KNOWLEDGE in Intuit QuickBooks is a must.
- Background in using MS Office, policies, nomenclature, work methods, manuals, or established guidelines. Analytical ability to define problems, collect necessary data and establish facts and to take or recommend action based upon applicable established guidelines.
Preferred Qualifications:
Prior government/military experience
Proficient with QuickBooks
Knowledge and usage of MAXIMO/NCMMS application
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