Brookhaven at Lexington, a prestigious, private retirement community in Lexington MA is currently seeking an Administrative Assistant to support the Community Living department in facilitating a busy and varied activity program.
Responsibilities:
- Provide administrative support to Community Living Department.
- Provide support during Resident programs, including evening events.
- Create, post and distribute communications publishing resident events and activities.
- Maintain Brookhaven Residents’ Website including updates to resident biographies and photos, uploading of monthly supplement, and programming and fitness schedules.
- Assist with weekly schedule for room set-ups, provide AV setup and support, and provide program assistance to residents.
- Coverage for night time events required weekly.
- Fill in for Country Store as needed.
- Work Front Desk regularly on Mondays 8:00am – 12:00pm. Share holiday coverage with other CL staff. Fill in at the Front Desk as needed.
- Assist on trips as needed
- Track and reconcile CL credit cards and accounts.
- Assist with weekly invoices and billing.
- Assist in creating weekly Babson Schedule and running weekly Babson programs. Research social activities, crosswords, word games and audio books.
- Assist in supporting programming in Independent Living and Babson.
- Coordinate with and provide support to Resident committees and interest groups.
- Communicate resident concerns/suggestions to Director of Community Living.
- Maintain confidentiality of all pertinent resident information to assure resident rights are protected.
Other related duties as assigned.
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Qualifications:
- Bachelor’s degree preferred.
- Experience in a customer service role, preferably in an elder care setting.
- Prior administrative experience preferred.
- Ability to be organized and multi-task.
- Detail orientated individual.
Brookhaven offers its employees competitive wages, subsidized medical and dental insurance, generous paid time off and participation in retirement plan.
Job Type: Full-time