Job Purpose and Summary:
Support financial operations by performing clerical tasks including data input and management for areas including sales, A/P, A/R, expense and inventory management. Responsibilities also include performing reconciliations and bringing issues to management attention.
General Duties/Responsibilities:
· Maintain office wide calendar within the office and Google.
· Export and prepare sales reports on weekly basis and input into related system(s).
· Input vendor invoices into Accounts Payable supporting product line accounting.
· Match vendor invoice and purchase orders within the inventory management system and approve for payment.
· Process weekly payments for Accounts Payable based upon Unpaid Bill Reports.
· Maintain customer, vendor, and other list files including recurring transactions in the accounting system.
· First week of each month, send Customers standard email with outstanding invoices from accounting system.
· Third week of each month, send an email to each Customer with outstanding AR.
· Assist with physical inventory and maintain quality of assets.
· Maintain merchandise line sheets, photos, tagging, model display, repairs and cleansing assets as needed.
· Pack and ship assets to fulfil orders and prepare for trunk shows or events.
Maintain and email Photography assets, as needed.
· Update pricing across all sources including line sheets, Shopify, website, etc.
· Download monthly vendor and sales statements and assist in reconciliation process.
· Order and maintain office supplies, as needed.
· Update job function related SOP, as needed.
Job Type: Full-time
Pay: $21.50 - $25.50 per hour
Education:
- High school or equivalent (Required)
Experience:
- Customer service: 1 year (Preferred)
- office support: 2 years (Required)
Location:
- Los Angeles, CA 90014 (Required)
Shift availability:
Ability to Commute:
- Los Angeles, CA 90014 (Required)
Ability to Relocate:
- Los Angeles, CA 90014: Relocate before starting work (Required)
Work Location: In person