Job Summary:
We are seeking a detail-oriented and organized Executive Assistant to provide administrative support to our executive team. The ideal candidate will be proactive, resourceful, and able to handle a wide range of administrative and executive support-related tasks.
Duties:
-Provides high-level administrative support and assistance to the CEO and/or other assigned leadership staff.
-Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
-Prepares agendas and schedules for meetings
- Records and distributes minutes or other records for meetings
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
-Receives and distributes company mail
-Schedules and organizes appointments
- Assists with employee engagement initiatives
-Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
-Complete personal errands for executive team staff as needed
- Prepares agendas and schedules for meetings
- Records and distributes minutes or other records for meetings
-Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
-Other duties as assigned
Experience:
- Proven experience as an executive assistant or in a similar role
- Proficiency in Google Suite, QuickBooks, and other office software
- Strong organizational skills with the ability to multitask
- Excellent verbal and written communication skills
- Knowledge of clerical procedures and office management systems
- Previous experience as a personal assistant is a plus
This position offers the opportunity to work closely with senior management, contribute to the smooth operation of the office, and gain valuable experience in an executive support role. If you are a proactive individual with exceptional organizational skills and a passion for providing high-level administrative support, we encourage you to apply.
Job Type: Full-time
Pay: $46,722.69 - $58,268.19 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Schedule:
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Ability to Commute:
- Dallas, TX 75231 (Required)
Ability to Relocate:
- Dallas, TX 75231: Relocate before starting work (Preferred)
Work Location: Hybrid remote in Dallas, TX 75231