Position Type:
Contract to hire
Job Description:
● Provides administrative support to the Plant Manager
● Works safely; complies with company safety standards; ensures plant is up to date with safety regulations
● Greets and directs visitors; handles phone coverage; organizes and conducts functions, special events
● In charge of housekeeping duties; ensures cleanliness and order in plant/office areas
● Maintains facility files; performs document control every quarter and as necessary; introduces new forms/procedures; distributes/replaces when updates occur
● Processes daily paperwork/reports as required
● Reviews/files production records
● Generates budget reports; tracks incorrect charges; works with accounting department to correct budget errors
● Sourcing/Outsourced quotes
● Prepares monthly reports; submits to appropriate departments
● Utilizes Workday (timekeeping) on a daily basis; reports discrepancies to manager
● Maintains attendance, overtime and non-productive time records; submits bi-weekly timesheets to payroll department
● Tracks employee training sessions and monthly safety meetings
● Schedules physicals, such as hearing and respiratory exams and drug tests, as required by federal regulatory agencies
● Ensures all facility licenses and permits are current
● Manages contract and material invoicing, receiving, manifesting, ordering and inventory.
● Maintains office equipment and supplies
● Keeps track, inputs data on bulk products received on a daily basis
● Helps prepare annual state and federal compliance reports
● Keeps track and executes assigned Maximo PMs on a monthly basis or as necessary
● Prepares document packages for inspections; provides records for auditors
● In charge of accounts payable; must pay all facility bills in a timely manner; keeps all records of payment
● In charge of purchasing; acquires any supplies the facility requires; keeps all records of payment; Pcard payments/reconciliation statements; report and justify
● Oversee shipping and receiving records, procedures, regulations, tracking
● Keeps track of the Dangerous Goods Regulations; ensures they are being properly applied
● Works with 3rd party logistics company; rectifies errors, assigning billing to correct parties
● Maintains a good relationship with common carriers; informs them of any changes of regulations; ensures shipments arrive at destinations in good condition; reports any issues to management; insures plant gets best rates, fastest transit times
● Other duties and/or special projects as assigned by Plant Manager
General Requirements:
● High School diploma or GED required
● 5+ years experience as an administrative assistant
● Proficiency in Microsoft Suite and/or Google Workspace
● Ability to enter data efficiently, timely and correctly in order to meet deadlines
● Good planning and organizational skills
● Ability to professionally interact with business contacts both inside & outside of the company
● Strong verbal, listening, and written communications skills
● Attention to detail and a high level of accuracy and confidentiality
● Strong time management and multitasking skills
● Ability to work independently or as a team player
● Knowledge of company processes and systems such as Oracle, Maximo, and Workday
Job Types: Full-time, Contract
Pay: $20.00 - $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- administrative assistance: 3 years (Required)
- Maximo: 1 year (Preferred)
- Oracle: 2 years (Required)
Work Location: In person