We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the business. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. Multitasking and stress management skills are essential for this position. This role also includes taking care of circulation (subscriptions of the newspaper) and bookkeeping duties as well as taking payments either over the phone or in person.
Responsibilities
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person in the office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Bill out advertisements, classified ads and legals as well as take in payments
- Do a daily deposit and take to the bank
- Take in subscriptions and help people who are having problems with the post office
- Take in classified ads and layout the classified pages in Adobe InDesign
- Keep updated records of office expenses and costs
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Skills
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite
- Experience with Adobe software a plus
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- High school degree; additional certification in Office Management is a plus
Financial Duties:
- Processing payments
- Billing
Setting:
Benefits:
- Health insurance
- Dental insurance
- Paid time off
- Other
Ergonomic Workspace:
Schedule:
- Monday to Friday
- Day shift
- 8 hour shift
Typical end time:
Typical start time:
Job Type: Full-time
Pay: From $10.50 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Schedule:
Work Location: In person