POSITION SUMMARY:
The administrative assistant serves as a receptionist and performs tasks such as managing calendars, answering phone calls, handling correspondence, preparing reports, organizing schedules and events, data entry, maintaining office equipment and other administrative tasks.
ESSENTIAL DUTIES & RESPONSIBILITIES:
The Administrative Assistant will be responsible for, but not limited to, the following duties:
- Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by the organization.
- Composes and may initiate routine or non-routine correspondence and memoranda.
- Handles details of a highly confidential and critical nature.
- Organizes and maintains file system, files correspondence, and other records.
- Answers and screens telephone calls, gives information to callers, and arranges conference calls for the Executive Leader.
- Greets scheduled visitors and guides to appropriate area or person. May coordinate or conduct facility tours.
- Arranges and coordinates travel, schedules, reservations, and related arrangements.
- Makes copies of correspondence and other printed materials. May also maintain key distribution and contact lists.
- Operates a personal computer and uses appropriate software packages as needed.
- Prepares outgoing mail and correspondence, including e-mails and faxes.
- May verify third party invoices against services/products supplied including contract agencies. Keeps track of all expenses, assists in conducting reconciliation and preparing reports on activity costs.
- May have high-level contacts of a sensitive nature inside and outside the company with customers, vendors, visitors, and other dignitaries.
- May assist in the planning and execution of logistics for company meetings, special events, and other promotional events.
- May assist in food and beverage selection and plan for audio-visual, transportation, and other services.
- Maintain an accurate filing system including paper and electronic.
- Assist with inventory control needs for office supplies.
- Performs other duties as assigned.
Supervisory Responsibilities: N/A
Travel Demands: Anticipated domestic and international travel is approximately 10-20% depending on business needs.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
EDUCATION/EXPERIENCE:
- 2-5 years of prior administrative assistant experience
- Highschool Diploma or equivalent
LANGUAGE ABILITY:
Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Write routine reports and correspondence. Speak effectively before groups of customers or employees.
MATHEMATICAL ABILITY:
Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Compute rate, ratio and percent, and draw and interpret bar graphs.
REASONING ABILITY:
Apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Deal with problems involving a few concrete variables in standardized situations.
WORK ENVIRONMENT:
The work environment characteristics described here represent those an employee encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
· While performing the duties of this job, the employee is in an office. The noise level in the work environment is usually quiet to moderate.
PHYSICAL DEMANDS:
An employee must meet the physical demands described here to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any related duties, as assigned by their supervisor.
Job Type: Full-time
Pay: $75,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Ability to Commute:
- Norcross, GA 30093 (Preferred)
Ability to Relocate:
- Norcross, GA 30093: Relocate before starting work (Required)
Work Location: Hybrid remote in Norcross, GA 30093