Since 1968, the Top of Alabama Regional Council of Governments (TARCOG) has united municipal, county, and state governments and federal agencies to work as a single team focused solely on improving the region that now includes more than 713,000 residents.
We identify and address common regional issues, opportunities, and challenges of northeast Alabama’s municipalities and counties, including DeKalb, Jackson, Limestone, Madison, and Marshall.
TARCOG is seeking a dynamic Medicaid Waiver Administrative Assistant to join our team. We are looking for individuals who share our core values of service, initiative, accountability, and transparent communication.
SUMMARY DESCRIPTION: To provide the necessary administrative support for the Medicaid Waiver staff required for the implementation of the Medicaid Waiver Home and Community-based Services Program.
SUPERVISORY CONTROLS: Supervisor makes assignments by defining objectives, priorities and deadlines; employee plans and carries out the successive steps; and work is evaluated for accuracy, form, and technical soundness.
RESPONSIBILITIES AND DUTIES:
- Gathers information and exchanges information with staff and contractor personnel and inputs data in computer system, to keep current data base information of the Medicaid O Waiver Program.
- Prepares billing for services invoiced by Direct Service Providers and Medicaid Waiver Case Managers. Checks invoices for accuracy and prepares billing packets for Case Manager's review. Interfaces with all Medicaid Waiver staff and the Accounting Department to ensure billing is accurate and sent to the Alabama Department of Senior Services by set deadline.
- Files, distributes and/or mails forms, reports and client lists to appropriate staff and Direct Service Providers.
- Verifies, prints, and distributes client Medicaid eligibility information to the Medicaid Waiver staff on a daily basis. Checks client status and disseminates information to appropriate staff as needed.
- Creates assessment packets and Home Folders. Files case records, documents and forms to organize and to maintain records for efficient access by appropriate personnel.
- Maintains Medicaid Waiver Program referrals and updates the information daily.
- Obtains, copies, and creates new forms for the Medicaid Waiver Program to ensure availability for Medicaid Waiver staff.
- Is a resource to Medicaid Waiver staff pertaining to billing questions, forms preparation, data collection and reporting.
- Communicates with Direct Service Providers, TARCOG staff, and ADSS staff by exchanging information via telephone, in person, fax and e-mail to relay messages, obtain information and answer inquiries.
- Services as backup receptionist as needed. Answers incoming telephone calls, transfers calls to appropriate personnel, takes messages when necessary and forwards to appropriate personnel. Greets visitors and refers them to appropriate personnel.
The assignment of duties is not limited by the content of the job description.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Ability to operate office equipment such as telephone, computer, electronic typewriter, fax machine, adding machine, and copy machine.
- Ability to communicate verbally and in writing to exchange information with co-workers, contractors, and general public; and receive, answer and refer telephone calls.
- Knowledge and ability to do word processing, including but not limited to, Microsoft Word, Excel, WIN95 or later versions.
- Extensive knowledge of grammar, punctuation, spelling and general office practices.
- High school graduate or equivalent with at least three years secretarial experience, including computer training, or any combination of education and experience.
- Must possess a valid driver's license and have a good driving record.
TARCOG is an Equal Opportunity Employer.
Job Type: Full-time
Pay: From $18.27 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person