Pay Range: $18.00- $24.00 hourly (Pay information will vary depending upon relevant experience for the position)
Per Diem - Weekends and Holidays
GENERAL SCOPE: To maintain the integrity of the established staffing model and to coordinate the scheduling of the staff to meet the care needs of the residents.
EDUCATION / QUALIFICATION: Associate Degree in Business. Administrative Assistant or equivalent with medical focus. Excellent phone and verbal communication skills to deal effectively with nursing personnel, other departments in the facility and outside agencies. Must be able to understand and carry out written and oral instructions. Must be able to prepare staffing schedules and other records in a systematic, neat and legible manner. Must possess the ability to examine and verify staffing schedules and reports.
ESSENTIAL FUNCTIONS:
- Ensures that appropriate skill level of staff is assigned to each nursing unit.
- Coordinates scheduling of staff on days, evenings and nights with the nurse manager/supervisor.
- Receives call-ins of nursing staff and coordinates replacements as necessary.
- Duplicates and distributes time schedule in a timely manner on the nursing units.
- Coordinates nurse manager/supervisor schedule.
- Maintains weekly staffing sheets for nursing office use.
- Inputs nursing payroll information into timekeeping system.
- Generates attendance/tardiness counseling and sends to nurse managers/supervisors.
- Monitors overtime and per diem usage on weekly basis.
- Oversees nursing department staff changes on transaction forms as necessary.
- Posts staffing requirements for Department of Health.
- All other duties as assigned
EXPERIENCE: With Associate Degree a minimum of one year secretarial experience or scheduling in a health care organization. With high school diploma a minimum of three (3) years related experience. Good time management skills, excellent communication skills and computer skills required.
This description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of position scope.
Jewish Senior Life is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally-recognized basis [“protected class”] including, but not limited to: veteran status, uniform service member status, race, color, religion, sex, sexual identity, gender identity or expression, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.