Job Title: Entry Level Legal Assistant
Employment Type: Full-Time
FLSA Status: Non-Exempt
Salary Grade or Range: Dependent upon qualifications and experience
Reports to: Lead Attorney and paralegals
Summary:
The Randle Law Office support position requires the ability to work in a fast-paced environment in a 6-attorney firm. As a floating legal assistant, duties include performing administrative tasks. Candidates experienced outside of the legal field will be considered, however, initiative and a strong interest in the field and a willingness to learn is imperative. The right candidate will be detail oriented, trustworthy, and reliable.
Essential Duties and Responsibilities:
- Format and proofread legal documents
- File, organize, scan, copy, fax, edit and mail legal documents
- Make travel arrangements for attorneys, as needed
- Perform general clerical duties such as taking payments by phone or in person and submitting invoices for processing
- Provide administrative support to one or more attorneys and paralegals
- Preserve an updated electronic case record system by means of daily data entry
- Answer phone, take notes/messages and redirect calls when appropriate
- Facilitate the meeting of deadlines by keeping multiple calendar agendas from court-issued Orders or interoffice deadlines, and provide timely reminders
- Set up conference room for staff meetings, zoom hearings, and client visitation
- Keep an organized electronic mail system
- Organize and maintain office common areas
- Regular and predictable attendance and punctuality
Knowledge, Skills, and Abilities:
- Outstanding time-management and typing skills
- Proficiency in grammar, spelling, and punctuation
- Ability to manage and prioritize multiple projects and tasks while meeting deadlines
- Ability to effectively prioritize and meet deadlines
- Excellent written and oral communication skills
- Courteous and professional demeanor
- Ability to work as a team with attorneys and paralegals
- Strong sense of discretion
- Excellent organizational skills
- Must have a positive attitude and is self-motivated!
Computer Skills:
- Proficiency with Microsoft Office Suite
- Proficiency in Adobe Acrobat
- Proficiency with e-filing is a plus
Required Education and Experience:
- College Degree
- Proficient computer skills, including Microsoft Office Suite
Working Conditions and Environmental Consideration:
- Indoor office environment
- Requires sitting and using a computer for extended periods of time
- May be required to move items up to 20 pounds
- Overtime may be required to complete certain projects and meet deadlines
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Randle Law Office Ltd., L.L.P. offers a full range of benefits for full-time employees:
- Medical, Dental, & Vision Insurance
- Garage covered parking
- 401 (k) and firm contributions
- 11 Paid holidays
- Paid time off
- FSA & HSA
- Supplemental Life & ADD
- Long/short term disability
Equal Opportunity Employer
Randle Law Office Ltd., L.L.P. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Free parking
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Travel requirement:
Ability to Commute:
- Houston, TX 77024 (Required)
Ability to Relocate:
- Houston, TX 77024: Relocate before starting work (Required)
Work Location: Hybrid remote in Houston, TX 77024