The Accounts Payable Coordinator processes all activities in the accounts payable function and is responsible for inventory and purchase order tracking, while creating schedules for various analysis and data collection. The position ensures timely payments of vendor invoices and expense vouchers, while maintaining accurate records, excel schedules and control reports. The position’s responsibilities include reviewing applicable accounting reports and accounts payable registers to ensure accuracy as well as producing weekly check runs. Additionally, payment processing includes accessing and processing electronic ACH payments through the Company’s banking system. The position does not have supervisory responsibility, however, requires heavy collaboration with the finance & accounting, shipping associates, third party vendors and the financial staff of the various business units.
Responsibilities:
High volume of data input of vendor payables
•Reconciliation of inventory purchases and receipts
•Intercompany invoice transactions & billing reconciliations
•Vendor management, account reconciliation and dispute resolution.
•Respond to vendor inquiries requiring professional telephone communication skills and etiquette.
•Monitor outstanding checks.
•Processing vendor invoices inclusive of coding and authorization review
•Issuance of checks and electronic fund transfers on a timely basis.
•Maintain the Accounts Payable software systems.
•Maintain vendor electronic and paper filing systems.
•Prepare and assist audit requests of historical transactions.
•Maintain top vendor lists.
•Cash receipt and disbursement scheduling.
•Daily reconciliation of inventory
•Comparing purchase orders, prices, terms of payment and other charges
- Assist with month-end closing process as needed.
- Front desk and telephone greeter from time to time.
•Data collection to support financial analysis and other administrative duties as assigned.
Education & Experience:
•5 years’ experience in the related payables area as a hands-on individual contributor in small to mid-sized companies.
•Must have flexibility to work additional hours when deadlines are required.
•Proficiency in Microsoft Excel required.
•High School diploma or equivalent; An associate degree or higher in accounting, finance or business is highly preferred.
•Excellent communication and relationship skills a must
•Knowledge of SAGE/MAS200 financial system a plus, other financial systems acceptable.
•Acceptance of changing priorities as well as change for improvement a must
•Strong attention to detail and accuracy.
•Excellent organizational and time management skills.
Job Type: Full-time
Pay: $25.00 - $27.00 per hour
Expected hours: 40 per week
Benefits:
Experience level:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Commute:
- Fall River, MA 02721 (Required)
Work Location: In person