Overview:
We are seeking a detail-oriented Logistic Coordinator to join our team. The ideal candidate will have experience in warehouse operations and logistics management and experience in accounting process.
Duties:
-Key Responsibilities
Oversee the shipping documentation process to meet US Customs and Shipping Line requirements/deadlines (AES, Title validation, Bill of Lading)
Must be familiar with Quickbooks online, create invoices, send estimates, and be able to receive bills
- Ensure that all required documents are scanned and sent to shipping lines in a timely manner.
- Ensure that all vehicle titles and house bill of ladings are sent to destination in a timely manner after the documentation process has been completed.
- Daily follow up to obtain confirmation that all paperwork was accepted by the shipping lines.
- Maintain quality results by following export standards, procedures, and regulations.
- Ensure accuracy in all export documentation (Title validation, Bill of Ladings, AES/ACE filings, etc) to avoid penalties charged to the company.
- Proof Bill of Ladings prior to shipment sailing to avoid problems with shipments at destination.
- Submitting shipping instructions of all weekly loaded containers.
- Ensure accuracy in all export documentation to avoid penalties charged to the company.
- Work with logistics coordinator to resolve any logistical issues in a timely manner.
- Scheduling the return of containers within time parameters in effort to avoid additional fee's when possible.
- Communicate crucial information with the warehouse team with regards to loading containers (ie parts, vehicles that need special care).
- Ensure that bookings are requested ahead of time when possible.
- US Customs requirements need to be met (File ITN Numbers with AES)
- Gather necessary information to prepare rates and quotes, and provide rate and transit options to customers.
- Ensure that all required documents are scanned and sent to freight carriers in a timely manner.
- Maintains clear and up to date timely communication with colleagues and clients.
- Ensure that warehouse receipts are sent and customers are notified in a timely manner about their vehicle arrival status, as well as daily pictures of their vehicles.
- Responsible for the follow up of pending titles and maintaining ongoing communication with clients about current title status. This task should be executed 3 times per week as a minimum.
- Keep track of shipment tracking and status and provide such information to the customer.
- Provide outstanding customer service
- Must be able to prioritize and keep high sense of urgency and high attention to detail Key Relationships
- Operations Manager
- Export Associate
- General Manager
- Warehouse Team
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and other relevant software.
Requirements:
- Proven experience as a Logistic Coordinator or similar role
- Proven experience as an administrative assistant.
- Knowledge of logistics software and systems
- Ability to operate Quickbooks Online
- Strong understanding of shipping, receiving, and inventory control processes
- Excellent organizational and time-management skills
- Attention to detail and problem-solving abilities
- Effective communication skills to collaborate with internal teams and external partners
Join our team to contribute to the efficient flow of goods through our distribution center. Apply now to be part of our dynamic logistics team! ONLY SERIOUS INQUIRIES PLEASE!
Schedule:
- 8 hour shift
- Monday to Friday
- Overtime
Work Location: In person
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Expected hours: No less than 40 per week
Benefits:
Schedule:
Experience:
- QuickBooks Online: 1 year (Required)
- Logistic coordinator: 1 year (Required)
Language:
Work Location: In person