HireWorks has partnered with a privately held, rapidly growing, cardiac ambulatory monitoring company in Burleson, Texas whois seeking an Executive Assistant to support the office environment and the CEO. Duties will include office management responsibilities and oversite as well as executive administrative functions.
RESPONSIBILITIES:
Face and voice of the office including activities such as answering phones and greeting office guests for the CEO.Generally responsible for all aspects of the office operation including:
- Primary contact for all office related services including but not limited to general maintenance, IT/phone support, negotiating contracts for services)
- Coordinate in-office lunches which will include ordering/arranging delivery and light clean-up
- Candidate must be highly organized
- Willing to assist the CEO with everything from menial office tasks such as light cleaning and organizing to planning executive retreats and meetings, and managing and scheduling business and personal travel.
- Supportive of the team across different areas of the business including light filing, handling travel arrangements, and other administrative duties as requested
- Updating/maintaining décor for office appearance including décor for holidays
- Ensuring all public office spaces (including entrances, lobby, kitchen, meeting rooms, patio, and restrooms) are maintained.
- Willing to make occasionally deliveries/pick-ups of bank deposits, supplies and meals
- Maintain office filing system
- Occasional data entry - general light computer work
- Sorting/light review of legal documents for signatures
EDUCATION & EXPERIENCE:
- High school diploma or equivalent required - Bachelor’s degree preferred
- Minimum three years of experience directly supporting C-Suite executives, or minimum five years working in a professional administrative environment.
- Experience with calendar management
- Proficiency with Microsoft Office software required
- Superior verbal and written communication skills
- Outstanding organizational skills
- Ability to work in a fast-paced, rapidly changing environment
- Ability to multi-task and manage multiple priorities simultaneously
- Ability to work effectively with minimal direct supervision
Job Types: Full-time, Contract
Pay: $30.00 - $35.00 per hour
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Office: 3 years (Required)
- Executive administrative support: 3 years (Required)
Ability to Relocate:
- Burleson, TX: Relocate before starting work (Required)
Work Location: In person