The mission of the Tunnel to Towers Foundation is to honor the sacrifice of firefighter Stephen Siller who laid down his life to save others on September 11, 2001. We also honor our military and first responders who continue to make the supreme sacrifice of life and limb for our country.
The Tunnel to Towers Foundation is looking for a versatile and highly-organized administrative assistant for the Development & Government Affairs Team in Washington, DC. In this role, you will be responsible for scheduling and attending meetings as needed, coordinating events with political and governmental officials, taking notes and preparing those for distribution, handling correspondence on behalf of the team & arranging travel.
Excellent organizational skills and demonstrable experience in office administration and C-suite communications are a must. Must be able to follow instructions and offer advice and ideas without fear of being wrong. Must be willing to act quickly and adjust to changes in a dynamic environment. Personality and an ability to work with a myriad of personalities, treating everyone with respect, is critical to success in this role.
Duties and responsibilities
- Reporting to the Associate Vice President for Development & Government Affairs and performing office and administrative duties.
- Typing, formatting, and editing reports, documents, and presentations.
- Events support for Capitol Hill and Federal guests
- Entering data, maintaining databases, and keeping records.
- Liaising with internal departments, answering calls, and making travel arrangements.
- Managing internal and external correspondence on behalf of the Government Affairs team.
- Scheduling appointments, maintaining calendars, and sending reminders.
- Copying, scanning, and sharing documents, as well as taking notes.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Ordering office supplies and replacements, as well as managing mail and courier services.
Qualifications
- High school diploma or GED.
- 5+ years of administrative experience is preferred
- Experience in strategic planning and business development is a plus.
- Must be detail oriented and have strong organizational skills and the ability to meet deadlines.
- Willingness to learn.
- Excellent written and oral communication and interpersonal relationship skills.
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Ability to manage internal and external correspondence.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling software in the Google suite of applications.
- Proficient in Microsoft Office Suite, Google, or related programs.
- Ability to work independently in a fast-paced environment and multi-task in a smart and timely fashion.
- Must be a team player and able to work in a collaborative environment.
Working conditions :
Special Working conditions may include a change in days worked, requirement to travel, and/or working conditions (outdoors or other locations) when participating and assisting in special events as required. Minimal travel may be required.
Job Type: Full-time
Pay: $50,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Work Location: In person