Position
Reporting to and partnering with the chief executive officer (CEO) and Board of Directors, the Chief Financial and Administrative Officer (CFAO) plays a critical role in developing and implementing the strategy developed for Catholic Guardian’s financial stability and ongoing growth, allowing the organization to reach more people in need. As a member of the senior leadership team, the CFAO is an advisor to the CEO and Board of Directors, evaluating and assisting them with their financial plans and economic modeling. S/he is responsible for overseeing all fiscal and fiduciary responsibilities for the organization, in conjunction with the Board of Directors and the Finance, Audit, and Investment committees of the Board.
Direct reports include:
Chief Accounting Officer
Assistant Executive Director for Administrative Services
Specific responsibilities include:
Strategy, Vision and Forecast
- As a true business partner to the CEO and Board of Directors, assesses organizational performance against both the annual budget and Catholic Guardian’s long-term strategy. Develops tools and systems to provide critical financial and operational information to the CEO and makes actionable recommendations on both strategy and operations.
- Works alongside program leadership to understand the agency’s client base, talent resources, and community needs.
- Generates actionable business plans that align with agency’s strategic goals.
- Engages the Board Finance, Audit, and Investment committees around issues, trends, and changes in the operating model(s) and operational delivery. Assists in establishing yearly objectives and meeting agendas, and selecting and engaging outside consultants (auditors, investment advisors, analysts, etc.).
- Oversees long-term budgetary planning and costs management in alignment with Catholic Guardian’s strategic plan, especially as the organization considers management services agreements, mergers, acquisitions, and collaborations with external organizations.
- Generates a monthly financial dashboard which accurately forecasts cash, revenue and expenses, and helps CEO and Board Finance Committee to “see around the corner”.
- Works closely with development team to provide necessary financial analysis and support for revenue generation.
Treasury Functions
· Oversees all investments. Works with the Board to establish investment strategy. Monitors investment performance. Manages and tracks the performance of Catholic Guardian’s endowment in keeping with the policies and investment guidelines established by the Board’s Investment Committee, with knowledge about who has access to the organization’s funds and any outstanding bills or debts owed.
· Creates and maintains systems for ensuring the organization’s ongoing solvency and oversees the development of the organization’s financial policies, to include: investing, borrowing, cash reserves, check signing authority, expense reimbursement, credit card usage, and petty cash policies.
Financial and Operational Management
- Oversees all accounts, ledgers, and reporting systems, ensuring compliance with appropriate Generally Accepted Accounting Principles, regulatory requirements, and governmental audit requirements. Maintains internal control safeguards and coordinates all audit activities.
- Assesses the information technology (IT) requirements of the division and manages the necessary procurement of specialized finance IT systems that meet the needs of the organization.
- Manages cash flow and forecasting. Develops a reliable cash flow projection process and reporting mechanism that includes minimum cash threshold to meet operating needs. Optimizes the handling of banking relationships and initiates appropriate strategies to enhance cash positions.
- Oversees budgeting and the implementation of budgets so as to monitor progress and present financial metrics both internally and externally.
- Develops the annual budget for the agency working closely with top management, the Finance Committee of the Board and program directors.
- Prepares mid-year budget, projecting year-end results. Recommends and implements changes to ensure that the agency achieves a responsible budgetary position by year-end.
- Responsible for the preparation of monthly accounting reports for management and the Board, including Balance Sheet, Statement of Activities and Budget Variance.
- Works with government agencies to maximize rates and reimbursements.
- Responsible for the preparation and submission of OPWDD appeals in order to maximize retroactive rate increases.
- Meets with funding sources to negotiate rates for new programs.
- Responsible for developing capital budgets for new projects and ensuring that spending is within the planned budget.
- Meets with the Board Audit Committee and auditing firm, prior to year-end, to establish audit process. Identifies timing of audit, audit fees and areas of concentration for the audit.
- Responsible for the filing of tax forms, including forms 990, W-2, 1099 and 1096. Responsible for reviewing the 990 with the auditors and the Audit Committee of the Board.
- Responsible for the filing of the Standard of Payments, Consolidated Financial Report and A-133 audit report.
- Responsible for securing and managing financing for mortgages, term loans and line of credit. Meets and negotiates with financial institutions in order to obtain the best available financing for the agency.
- Negotiates with union representatives to agree upon benefit package for the staff that is in the best interest of the agency.
Administration
- Meets with brokers to obtain insurance for major medical, workers compensation and disability. Ensures that the agency negotiates the best possible rates and obtains policies that conform with agency policies.
- Meets with brokers to secure commercial liability insurance.
- Oversees interface between Catholic Guardian, liability insurance broker and insurance carriers to ensure an efficient and effective working relationship. Monitors the status of litigation against the agency, performs risk management and trend analysis functions, and provides periodic reports to the CEO and Board of Directors on the status of legal matters and recommended courses of action to minimize risk to the agency.
- Collaborates on the comprehensive planning, acquisition and integration of administrative IT systems, including hardware, software, local and wide-area networks, telecommunications, internet accessibility and computer security.
- Oversees the purchasing of vehicles, furniture and equipment for offices and residential facilities. Ensures that the best prices are secured and that the purchasing process is consistent with agency policy. Ensures that all agency property is secured and maintained in a safe and responsible manner.
- Ensures that the agency’s offices and residential facilities are managed and maintained in a safe, reliable, and efficient manner, including HVAC, elevator, water, maintenance, office management, space planning, and security systems.
- Negotiates and maintains lease arrangements for properties leased by the agency. Negotiates the most favorable terms to Catholic Guardian, consistent with agency strategic program and administrative needs, market conditions, and available financial resources.
Team Management
- Mentors and develops a direct team of finance professionals, managing work allocation, training, problem resolution, performance evaluation, work-life balance, and the building of an effective team dynamic.
- Guides larger, cross-divisional teams outside of direct span of control within the four main Catholic Guardian program areas.
Qualifications:
The CFAO will have the following experience and attributes:
- CPA preferred, with 10+ years progressively responsible financial management experience in a large, diverse and complex nonprofit human services organization with a minimum budget of $50M. Knowledge of GAPP for the nonprofit sector.
- Demonstrable leadership skills, with a passion for Catholic Guardian’s mission; a hands-on manager with integrity, ethical standards, and a desire to work in a dynamic environment.
- Strong strategic thinking skills and forward looking vision is paramount. A passion for “seeing the problem and wanting to fix it.”
- Desire to engage with staff and clients to better understand the agency’s operations and needs.
- Mature, confident, and proactive, with evidence of having worked as a true business partner to the CEO of a large and multi-divisional organization. Experience working with a Nonprofit Board is preferred.
- Strong analytical skills and experience interpreting a strategic vision into an operational model with specific, measurable, achievable, relevant and traceable goals.
- Deep understanding of and experience with a diverse set of governmental audits.
- Experience in areas of projected growth for Catholic Guardian desirable (i.e., behavioral health services, services for people with Autism, immigration services, etc.).
- Past experience successfully partnering with IT staff to manage critical financial management systems.
- Experience with human resources, property, and liability insurance management.
- Experience building, coaching, and mentoring high-performing, diverse teams with multiple layers.
- An effective communicator at all levels in the organization, with strong oral and written skills and a willingness to share information.
- A collaborative and flexible style, with a strong service mentality.
- Creativity, with experience funding activities in ways that both cover costs and generate operating margins.
Job Type: Full-time
Pay: $250,000.00 - $275,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
Experience:
- Accounting: 10 years (Required)
License/Certification:
Ability to Relocate:
- New York, NY 10022: Relocate before starting work (Required)
Work Location: Hybrid remote in New York, NY 10022