20 Best Administrative & Business Operations Occupations jobs in San Francisco, CA (Hiring Now!)

Leasing Specialist
Westhome —Oakland, CA
Leverage virtual technologies to conduct remote tours, where applicable, and generate interest in the communities by answering questions regarding property…
$22 - $25 an hour
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Leasing Specialist - Crescent Cove
Avanath —San Francisco, CA
Receive all telephone calls and in-person visits. Record all telephone and in-person visits on guest cards. Occasional squatting, bending neck/waist, twisting…
$20 - $23 an hour
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Director of Human Resources - St. Paul's Towers
St. Paul's Towers —Oakland, CA
Ability to develop and deliver effective presentations; live, via online or virtual mediums. Ability to exercise sound judgment and make decisions based on…
$96,000 - $115,000 a year
Operations Manager
Mission Graduates —San Francisco, CA
Bachelor’s degree in operations management, business administration, or related field preferred. Support with Mission Graduates’ IT needs and implementation…
$75,000 - $85,000 a year
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Property Manager
Confidential —San Francisco Bay Area, CA
California driver’s license and registered vehicle. California real estate license a plus. Handle dispatch for after-hours calls on assigned weeks.
$70,000 - $80,000 a year
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Finance and Operations Director
Pacific Primary —San Francisco, CA
Strong fiscal management and reporting skills, including budget and financial statement preparation, cash flow projections, and strategic planning expertise.
$135,000 - $165,000 a year
Quick Apply
Human Resources Specialist
Clausen House —Oakland, CA
Administer benefit plans, manage open enrollment and answer benefit inquiries. Update and implement personnel policies and procedures to insure compliance with…
$30 an hour
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Property Manager
Hogan & Vest, Inc. —San Francisco, CA
Ensure compliance with governing regulations, codes, and laws, as well as state and local authorities. Identify expense reduction opportunities and implement…
$65,000 - $75,000 a year
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12d
Associate Director of Property Management
Tenderloin Housing Clinic —San Francisco, CA
BA/BS degree in Hospitality Management, Social Work or related field required; MA/MS degree in related field preferred.
From $89,300 a year
Office Manager
Midas touch —San Francisco, CA
Prepare and edit correspondence, communications, presentations, and other documents. Coordinate travel arrangements and prepare detailed itineraries.
$95,000 - $130,000 a year
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CONTRACTS PRICING ADMINISTRATOR
BiRite Foodservice Distributors —Brisbane, CA
Work may be repetitious, stressful and with little time in between calls. Required to use hands and fingers to operate a computer keyboard, mouse, and telephone…
$80,000 - $85,000 a year
Administrative Assistant
Related —San Francisco, CA
Providing timely and professional responses to office phone calls and emails. Related will consider for employment qualified applicants with criminal histories…
$30.00 - $31.25 an hour
Document Administrator, Temp
Pattern Energy Group LP —San Francisco, CA
Good organizational, planning and implementation skills, including the ability to coordinate and work in a team environment. BA degree or equivalent education.
$40 - $50 an hour
Ambassador (Front Desk)
Gender Confirmation Center —San Francisco, CA
Reviewing, scanning and filing patient documents. Overseeing the schedule to ensure smooth clinic flow.
$25 - $28 an hour
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4d
Automotive Business Consultant
Reynolds and Reynolds —Oakland, CA
Must have reliable transportation as well as a valid driver’s license, with fewer than 2 moving violations in the last three years and no OVI/DUI/DWI violations…
$57,000 - $80,000 a year
Quick Apply
HOA Manager
The Cal Agents Realty Inc. —Emeryville, CA
Minimum 5 years of experience in property management or a related field, with a focus on HOAs preferred. Review and interpret HOA governing documents to answer…
$65,000 - $70,000 a year
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Regional Property Supervisor
REGIONAL PROPERTY SUPERVISOR —San Francisco, CA
Experience in data entry and analysis for reporting purposes. Develop and implement strategies to maximize revenue and minimize expenses.
$115,000 - $120,000 a year
Quick Apply
Associate, Business Operations and Strategy
Google —San Francisco, CA
The Business Operations and Strategy team at Google plays a critical role in defining and driving strategic, operational and organizational improvements across…
Office Manager
Practice & Liability Consultants - Private Client —San Francisco, CA
Manage accounts payable procedures, including payroll and vendor payments. Supervise and support office staff to ensure clinical operations efficiency.
$30 - $40 an hour
Quick Apply
10d
Talent Acquisition Specialist
Cornerstone Research —San Francisco, CA
Cornerstone Research provides economic and financial analysis and expert testimony in all phases of commercial litigation and regulatory proceedings.
$73,200 - $97,300 a year

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Leasing Specialist

Westhome Oakland, CA

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Job Details

Full-time $22 - $25 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Life insurance
Referral program

Qualifications

CRM software
Spanish
Customer service
Fair Housing regulations
Yardi
English
Microsoft Office
Property leasing
Administrative experience
Organizational skills
Customer support
1 year

Full Job Description

Summary

Provides leasing services and a high-touch customer experience for a modern luxury apartment building. With a positive customer satisfaction goal, interface with prospects and residents by responding to leasing and general inquiries, scheduling on-site tours, conducting virtual and in-person leasing tours, coordinating with appropriate management staff to address prospect or resident issues, initiating prospect follow-up, assisting with online property postings and marketing, and responding to social media reviews. Responsible for providing a high level of customer service and demonstrating consistent professionalism as a Westhome representative.

Essential Duties and Responsibilities include the following but are not limited to:

Deliver a superior prospect and resident experience.
Greet prospects, both over the phone and in-person, and qualify by covering all criteria required by asking questions, utilizing completed guest cards, and other means of gathering information.
Track and coordinate leads, showings, traffic, and other leasing activity through Rent Café CRM system.
Inspect or coordinate models for availability and “market ready” in advance of scheduled tours, ensure units are stocked with marketing collateral, swag, and refreshments, and communicate related service needs. Coordinate with on-site team, if needed.
Provide complete leasing experience. Demonstrate community and apartment/model and apply product knowledge to clients by communicating the features and benefits; maintain a strong closing ratio.
Leverage virtual technologies to conduct remote tours, where applicable, and generate interest in the communities by answering questions regarding property offerings, resident experience, and local amenities.
Contribute to the cleanliness and curb appeal of the community on a continual basis and address any concerns or issues with the General Manager in a timely manner.
Achieve a monthly closing ratio of 30%.
Promptly respond to resident requests and coordinate with appropriate property management staff for maintenance and/or manager related inquiries.
Work with prospect to complete online applications and secure deposit in accordance with the company procedures and Fair Housing requirements.
Process applications for approvals. (i.e., credit check, rental history, etc.) and submit processed applications to the General Manager for approval.
Properly hand-off approved applicants to General Manger in accordance with the company’s leasing procedures to ensure apartment is ready for resident to move-in on agreed date.
Immediately follow-up on prospects that did not close and attempt to close sale again. If unable to help prospect, refer them to sister communities to meet prospect’s needs.
To maintain the highest level of service, the Leasing Specialist must maintain a 4-star rating across all sites and all reviews should be responded to within 24 hours.
All reputation websites including Yelp and GMB should be managed and monitored regularly.
Monitor daily and assist with posting online advertising to ensure information is accurate.
Assist with daily traffic reports in accordance with daily reporting requirements.
Participate in weekly team meetings to discuss leasing objectives.
Maintain and improve quality results by adhering to standards and guidelines, recommending improved procedures, and initiating best practices.
Maintain prospect and resident satisfaction ratings based on explicit criteria set forth by the company.
Maintain in-depth product and market knowledge of assigned properties and competitors.
Remain current with industry continuing education requirements.
Represent the company in a professional manner at all the times.
Other duties, as assigned.

Competencies

Ability to provide professional customer service to all levels of contacts in a professional manner, i.e., by phone, email, and text message communication.
Ability to determine the needs of prospects or resident clients through effective listening and inquiry skills.
Ability to multi-task and shift priorities quickly in a fast-paced leasing and customer service focused environment.
Tenacious, results oriented solution provider.
Strong organization and follow-up skills with a high level of commitment to detail.
Ability to work in a team atmosphere and work independently.
Proven background in producing accurate and timely work.

Skills and Experience

1-3 years’ experience in a customer support role and successful relationships OR equivalent experience in a similar role.
Educational diploma or degree preferred.
Familiarity with customer service principles and practices.
Experience with Yardi and Rent Café CRM systems, a plus.
Highly proficient technical skills, specifically MS Office. Data base experience helpful.
Strong administrative skills.
Speak English fluently; an additional language is a bonus but not essential (Spanish).

Physical Requirements and Working Conditions

Works in an office environment.
Frequently stands and walks.
Frequently speaks, reads, writes, and uses a computer keyboard and telephone.
Frequently bends, stoops, kneels, and reaches.

Other Requirements

Must have reliable transportation.
Scheduling flexibility is required as shifts may require varied and/or weekend hours.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

EQUAL OPPORTUNITY EMPLOYER

Westhome is an equal opportunity employer to all, regardless of age, ancestry, color, disability, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Vision insurance

Schedule:

8 hour shift
Weekends as needed

Experience:

Customer service: 1 year (Preferred)
Yardi: 1 year (Preferred)
Multi-family leasing: 1 year (Preferred)

Work Location: In person

Quick Apply

Administrative & Business Operations Occupations jobs in San Francisco, CA

Leasing Specialist

Leasing Specialist - Crescent Cove

Director of Human Resources - St. Paul's Towers

Operations Manager

Property Manager

Finance and Operations Director

Human Resources Specialist

Property Manager

Associate Director of Property Management

Office Manager

CONTRACTS PRICING ADMINISTRATOR

Administrative Assistant

Document Administrator, Temp

Ambassador (Front Desk)

Automotive Business Consultant

HOA Manager

Regional Property Supervisor

Associate, Business Operations and Strategy

Office Manager

Talent Acquisition Specialist

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Administrative &amp; Business Operations Occupations jobs in San Francisco, CA

Administrative & Business Operations Occupations jobs in San Francisco, CA