20 Best Administrative & Business Operations Occupations jobs in San Francisco, CA (Hiring Now!)

Assistant Property Manager - Operations Project Manager
SFRent —San Francisco, CA
Manages the day-to-day administration of the property office, including answering telephones during normal business hours; interacting with residents in a…
$75,000 - $90,000 a year
Quick Apply
Director of Room Operations
Marriott's Vacation Club Pulse —San Francisco, CA
4-year bachelor's degree in Business Administration, Hotel and Restaurant Management, or related major; 2 years’ experience in the guest services, front desk,…
$95,000 - $110,000 a year
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Contract Coordinator
D-Line Constructors, Inc. —San Leandro, CA
Excellent internal office and field communication skills. Assess contractor performance to identify the need for amendments of existing contracts.
$30 - $45 an hour
Leasing Specialist
Westhome —Oakland, CA
Leverage virtual technologies to conduct remote tours, where applicable, and generate interest in the communities by answering questions regarding property…
$22 - $25 an hour
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Human Resources Specialist
Clausen House —Oakland, CA
Administer benefit plans, manage open enrollment and answer benefit inquiries. Update and implement personnel policies and procedures to insure compliance with…
$30 an hour
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Property Manager
Confidential —San Francisco Bay Area, CA
California driver’s license and registered vehicle. California real estate license a plus. Handle dispatch for after-hours calls on assigned weeks.
$70,000 - $80,000 a year
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Finance and Operations Director
Pacific Primary —San Francisco, CA
Strong fiscal management and reporting skills, including budget and financial statement preparation, cash flow projections, and strategic planning expertise.
$135,000 - $165,000 a year
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Operations Manager
Mission Graduates —San Francisco, CA
Bachelor’s degree in operations management, business administration, or related field preferred. Support with Mission Graduates’ IT needs and implementation…
$75,000 - $85,000 a year
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Leasing Specialist - Crescent Cove
Avanath —San Francisco, CA
Receive all telephone calls and in-person visits. Record all telephone and in-person visits on guest cards. Occasional squatting, bending neck/waist, twisting…
$20 - $23 an hour
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Office Manager
Midas touch —San Francisco, CA
Prepare and edit correspondence, communications, presentations, and other documents. Coordinate travel arrangements and prepare detailed itineraries.
$95,000 - $130,000 a year
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Associate Director of Property Management
Tenderloin Housing Clinic —San Francisco, CA
BA/BS degree in Hospitality Management, Social Work or related field required; MA/MS degree in related field preferred.
From $89,300 a year
Property Manager
Hogan & Vest, Inc. —San Francisco, CA
Ensure compliance with governing regulations, codes, and laws, as well as state and local authorities. Identify expense reduction opportunities and implement…
$65,000 - $75,000 a year
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12d
Senior Engineering Contracts Assistant
Golden Gate Bridge Highway and Transportation District —San Francisco, CA
Reviews contractors' certified payrolls for compliance with contract requirements; performs labor and Small Business Enterprise / Disadvantaged Business…
Estimated: $92K - $117K a year
CONTRACTS PRICING ADMINISTRATOR
BiRite Foodservice Distributors —Brisbane, CA
Work may be repetitious, stressful and with little time in between calls. Required to use hands and fingers to operate a computer keyboard, mouse, and telephone…
$80,000 - $85,000 a year
Ambassador (Front Desk)
Gender Confirmation Center —San Francisco, CA
Reviewing, scanning and filing patient documents. Overseeing the schedule to ensure smooth clinic flow.
$25 - $28 an hour
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4d
Director of Recruiting
Confidential —San Francisco Bay Area, CA
Ensure recruiters comply with contracts, state licensing, OFCCP & other regulatory requirements related to recruitment. Manage weekly/daily staff meetings.
$140,000 - $150,000 a year
Quick Apply
Executive Assistant
PG&E Corporation —Oakland, CA
Arrange ongoing/recurring as well as ad hoc meetings & conference calls. Schedule conference rooms, set up audio visual or on-line meeting tools and events.
$49.03 - $77.88 an hour
9d
Regional Property Supervisor
REGIONAL PROPERTY SUPERVISOR —San Francisco, CA
Experience in data entry and analysis for reporting purposes. Develop and implement strategies to maximize revenue and minimize expenses.
$115,000 - $120,000 a year
Quick Apply
Administrative Assistant
Pacific Forest Trust —San Francisco, CA
Associate’s degree or higher; additional education or certification in office administration or finance is a plus. Assist with donor database entry and upkeep.
$26 - $30 an hour
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LUXURY CORPORATE OFFICE MANAGER
Flik Hospitality Group —San Francisco, CA
Assist in making space reservations using an online tool and escorting guests throughout the office. Holiday Time Off (varies by site/state).
$90,000 - $110,000 a year
Quick Apply
5d

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Assistant Property Manager - Operations Project Manager

SFRent - San Francisco, CA

Quick Apply

Job Details

Full-time $75,000 - $90,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Professional development assistance

Qualifications

Microsoft Word
Spanish
Google Suite
Google Docs
Microsoft Excel
Writing skills
Basic math
English
Microsoft Office
3 years
Driver's License
Supervising experience
Bachelor's degree
Trade school
1 year
Associate's degree
Marketing
Property management
Time management

Full Job Description

Company Overview

Growing data-driven SF Bay Area multi-family property management firm in business for 30+ years

Position Summary

This position is for an Assistant Property Manager - Leasing Coordinator for a portfolio of primarily historic residential apartment buildings in San Francisco and Oakland. The buildings are comprised of rent controlled studios, 1-bedrooms, and 2-bedroom apartments. Well qualified candidates will have 2-5 years of property management experience in the SF Bay Area and/or leasing and marketing experience with a matching education background preferred. Must have some supervisory experience and a solid work history. Salary is commensurate with experience and may include a bonus/incentive component

Essential Duties and Responsibilities

Maintenance Management

Manage multiple independent contractor maintenance vendors to efficiently maximize completion

of tenant generated work order requests, unit turns, renovations, preventive maintenance, and

other projects as necessary

Manage maintenance support staff to aid in completion of maintenance department responsibilities

Manage efficient material purchases of vendors by accurately estimating needs of each individual

job

Complete former tenant security deposit refunds in adherence to state and local law

Update operational procedure and process manuals, as necessary

Maintain all necessary preventive maintenance at all buildings

Recruit and train vendors, as necessary

Learn and use Spanish as needed to communicate with vendors

Analyze, interpret, and verify accuracy and validity of vendor submitted invoices

Keep apartments and buildings well-maintained, and tenants happy, through regular on-site

inspections and building upgrades

Provides management with unit and common area renovation suggestions based on available

competing offerings

Reviews photos of vacant apartments when completed by maintenance personnel or vendors to

ensure they are clean and ready to show

Manages and supports resident managers in their roles

Leasing and Marketing

· Provides management and the maintenance department with unit and common area renovation suggestions based on available competing offerings

· Sets unit pricing through comparable unit and general market analysis

· Markets units by preparing advertising and marketing programs

· Reviews photos of vacant apartments when completed by maintenance personnel or vendors to ensure they are clean and ready to show

· Supervises new tenant lease signings

· Supervises posting of advertisements on major online platforms

· Prepares regular market surveys, as requested.

· Maintains and monitors a viable Wait List of qualified perspective residents, as well as internal transfer lists, minimizing vacancy loss

· Reviews all applicant submitted rental applications for accuracy and completeness

· Manages and supports leasing agents and resident managers in their roles

Tenant Relations

· Promotes harmonious relations among residents, staff, vendors, and persons of the larger community

· Completes tenant feedback surveys to determine tenant needs and concerns so that they can be properly considered and addressed

· Develops a sense of community among property residents by maintaining good resident-to-resident relationships, staff-to resident relationships, staff-to-staff relationships, and nurturing positive interactions and activities at our properties

· Engenders goodwill with tenants and drives positive online company and building reviews

Administrative

· Manages the day-to-day administration of the property office, including answering telephones during normal business hours; interacting with residents in a courteous and professional manner; sorting, distributing, opening and answering mail daily; coding invoices daily; and handling resident inquiries and concerns. Ensures the office is clean and well organized, and that it and the staff are presentable to the public.

· Exercises common sense, good judgment, consistency and self-control in day-to-day contact with residents and in other business-related matters.

· Ensures consistent application of property rules and regulations, lease and lease addenda.

· Collects, analyzes and reports the statistical data as requested to provide an accurate and current assessment of the property and its needs.

· Attends trade association meetings and seminars to keep up to date on trends and changing conditions, as requested and/or required by Management.

· Communicates all problems and resolves them or make recommendations to Management for resolution.

Qualifications

· Bachelor’s Degree, Associate Degree or certificate of completion from a trade school required; or commensurate education and experience.

· At least two to five years of property management, general leasing, or general marketing experience

· One to three years of prior experience supervising a team of multiple staff members

· Demonstrated proficiency using Microsoft Office Software (Word, Excel) and G Suite (Google Docs, Google Sheets)

· Basic mathematical skills (e.g. add, subtract, multiply, divide, calculate percentages, etc.)

· Proficiency in reading, writing, and speaking English

· Ability to work in a fast-paced environment with ability to prioritize assignments to meet deadlines

· Demonstrated ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals, and regulatory agreements.

· Demonstrated ability to communicate effectively in person, via phone, and in writing with the site staff and internal partners, external vendors, and groups of residents. Ability to take direction to complete assigned tasks independently, and ability to meet deadlines using demonstrated time management skills.

Job Type: Full-time

Pay: $75,000.00 - $90,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Professional development assistance
Vision insurance

Experience level:

3 years

Schedule:

Monday to Friday
On call
Weekends as needed

People with a criminal record are encouraged to apply

Education:

Bachelor's (Required)

Experience:

Microsoft Excel: 1 year (Required)
Property Management: 2 years (Required)

Language:

English (Required)
Spanish (Required)

License/Certification:

Driver's License (Required)

Work Location: In person

Quick Apply

Administrative & Business Operations Occupations jobs in San Francisco, CA

Assistant Property Manager - Operations Project Manager

Director of Room Operations

Contract Coordinator

Leasing Specialist

Human Resources Specialist

Property Manager

Finance and Operations Director

Operations Manager

Leasing Specialist - Crescent Cove

Office Manager

Associate Director of Property Management

Property Manager

Senior Engineering Contracts Assistant

CONTRACTS PRICING ADMINISTRATOR

Ambassador (Front Desk)

Director of Recruiting

Executive Assistant

Regional Property Supervisor

Administrative Assistant

LUXURY CORPORATE OFFICE MANAGER

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Administrative &amp; Business Operations Occupations jobs in San Francisco, CA

Administrative & Business Operations Occupations jobs in San Francisco, CA