About us
Lafayette Surgery Center is located in Lafayette, CO, on the Intermountain Health Good Samaritan campus. We are a multispecialty facility that wants to build our team to give the best patient care possible.
We are looking for a hardworking, fun personality to join our ASC.
Summary: Material Coordinator responsible for medical surgical supply flow management for multiple departments; accounts for consumption, re-ordering, restocking, allocate general ledger coding, accounts payable and direct patient charges.
Essential Job Responsibilities with demonstrated competency:
· Concurrent monitoring of inventory levels, supply consumption and pro-actively originates orders to prevent insufficient supply for business operations.
· Concurrent monitoring of case type and case volume with anticipated consumption of supplies.
· Places orders with vendors to restore and sustain inventory levels.
o Electronic ordering practices preferred.
· Maintains equivalent product substitutions for back orders.
· Concurrent monitoring of physician preferred items (PPI), requiring special handling considerations.
· Coordinates with OR Manager for ordering specialty physician preferred items, loaner instruments sets or equipment upon request with requirement of delivery before date of service.
o Originates P.O. for specialty PPI brought by vendor representative.
· Communicates essential information to end users when product delivery is disrupted, back ordered, or unavailable.
· Maintains accurate inventory data base, using uniform nomenclature, product description, OEM product number, distributer order number, NDC number (if applicable), contracted price and par level on hand.
o Completes depletion of supplies used through consumption within the patient accounting system.
· Conducts timely follow up on troublesome orders, untimely delivery of product, quantity or pricing discrepancies.
· Conducts regular communication with vendor representatives to accurately account for products received, accurate pricing, dropped contract pricing and accurate invoice pricing.
· Compliant to product formulary as prescribed by Management Company.
o Compliant to GPO held corporate agreements to ensure best pricing.
o Variance must be approved by Director of Inventory Management.
· Reconciles accuracy of delivered supplies against packing slip at time of receipt. This task may be delegated, but must be monitored for quality control by incumbent.
· Reconciles accuracy of invoice against packing slip and purchase order.
o Contacts vendor with identified discrepancy.
· Assigns accurate general ledger codes to invoices.
· Represents with clarity information specific to budget variances to management.
· Performs physical count inventory for value on hand upon request by management. (at minimum annually)
Technical Competency: Abilities, Skills, Knowledge required for success in the work environment:
· Possesses job knowledge in supply flow management, with preferred knowledge in medical surgical practices.
· Possess abilities for detail orientation, precision, accuracy and methodical.
· Possess aptitude for recognizing product name, product PAR level and accurate price.
· Possess abilities to quickly recall source for products by associated manufacturer or distributer.
· Demonstrates high functioning organizational skills, maintaining electronic or paper trail for the assurance of accurate accounting of supply consumption.
o Allocation of supplies to user department.
o Depletion of supplies by patient use.
· Demonstrates ability to act quickly when product availability is discovered depleted and need is urgent.
o Formulates corrective action plan and communicates status to department manager.
· Demonstrates ability to conduct product negotiations with suppliers and services upon request by management.
· Demonstrates ability to conduct product research for requested newly introduced to market place.
o Verbalizes or prepares written report of findings and recommendation prepared for management to reach informed decision.
· Demonstrates ability to conducts product research for substitutions, repair or replacement options for obsolete products.
o Verbalizes or prepares written report of findings and recommendation prepared for management to reach informed decision.
· Coordinates with nursing management for product or equipment trials of supplies identified as opportunities for cost savings or upon request of management.
· Coordinates with OEM vendor for product or trial period.
· Demonstrates abilities to conduct research of new product information, and make recommendation to leadership.
· Demonstrates abilities to gather and evaluate competitive products for similarities or contrasting properties and make recommendation to leadership.
· Demonstrates abilities to recommend alternative products for cost containment solutions or substitutions when usual product is unavailable.
· Coordinate repairs of all surgical instruments/equipment; send instruments out to be repaired; arrange for loaner equipment to be provided by vendor.
· Conducts annual evaluation of inventory for obsolescence, redundancy, or overstock, preparing a corrective action plan to return inventory to normal levels by elimination, or reduction.
· Demonstrates knowledge in functional infection prevention practices by minimizing cross contamination when managing receipt of sterile product.
· Possesses abilities to read and interpret technical written information or instructions and apply accordingly.
· Methodically applies rational thought to practices which insure an environment of safety and security for business assets.
· Consistently applies hand hygiene practices to reduce cross contamination.
· Protects patient privacy. Understands and applies privacy and security of HIPPA regulations related to PHI and ePHI.
Behaviors contributing to professional success in the work environment:
Professionalism:
· Self awareness of professional image to peer group, patients, physician and visitors.
· Self awareness of personal and professional strengths and weaknesses and accepts accountability and responsibility for self improvement.
· Self awareness of personal emotions and manages conduct without creating disruption or impacting others in the workplace.
· Shares expertise with others, providing training on new product or arranges for company representative to provide training.
· Treatment of others is with mutual respect, regardless of age, gender, ethnic, cultural or spiritual differences, job title, status or position, and is committed to promotion of a harassment-free environment.
· Maintains confidentiality, and discretion when recipient of privileged information.
· Evaluates independent actions and calculated risks, seeking opportunity for improvement or advancement.
· Displays willingness to make decisions, exhibits sound and accurate judgment, ability to explain rational for decisions and appropriately includes essential people in decision-making process.
· Seeks opportunities for increased responsibilities; serving on committee’s or special assignments.
· Upholds organizational values, culture and mission statement.
Reliability & Quality of work:
· Documents patient or personnel unexpected events by using event reporting management tool.
· Keeps commitments and consistent professional conduct conveys confidence from others, including patients, physicians, visitors and team mates.
· Acknowledges ability, skill and knowledge deficits and asks for assistance appropriately.
· Productivity is equal to others with same job role, including using time efficiently, and prioritizing and planning work assignments.
· Follows instructions or directives given by management.
· Completes tasks on time or notifies appropriate person with an immediate alternate plan and a long term corrective action plan.
· Completeness of task is thorough, accurate and timely, promoting quality controls.
· Restores and restocks Center storage locations, work stations and monitors continuously for outdated supplies.
· Manages rotation of shelf inventory by first in first out and just in time ordering practices.
· Consistently is attentive to attendance and punctuality, and requests for time off is appropriate and timely for the conditions.
Communication:
· Clear, concise, accurate and timely and seeks clarification, both written and verbal context.
· Consistently provides end users of product deficiencies which impairs immediate access to product consumption.
· Maintains accurate & current product information within the inventory module of the patient accounting system.
· Paper work is organized for ease of tracking product in the acquisition flow and payment stream.
· Committed to resolving conflict with other(s) through lines of direct communication first, or seeks assistance from management for timely resolution.
Team Work:
· Immediately recognizes the critical role and responsibilities held in fulfilling job assignment for providing the right product at the right time in the right quantity for the right procedure.
· Recognizes and acknowledges the skill, knowledge and talents of co-workers and genuinely expresses praise and encouragement, supporting everyone’s effort to succeed.
· Remains open to ideas of others, exhibiting objectivity.
· Gives and welcomes feedback for the purpose of improvement or reaching creative solutions as a group.
· Balances team and individual responsibilities, contributes to building a positive team image by placing success of team above own interests.
· Able to rally morale and group commitments to meet goals and objectives.
· Volunteers readily for tasks or responsibilities that may be for the greater benefit of the team.
Customer Service & Business Stewardship:
· Recognizes all customer relations as vital to future business relationships and reputation.
· Interaction with customer is focused for the attainment of quality, safety and accomplishment of the expected outcomes.
· Conserves organizational resources, including supply consumption; judicious fiscal responsibility; and budgetary restraints.
· Develops cost saving measures and appropriations of essential resources and services.
· Responds appropriately to requests made by customers (Patient, Family, Physician, Peer, AHP, Industry Representative, Guest) in a prompt and effective manner.
Job Type: Full-time
Pay: $32.00 - $36.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Schedule:
Education:
Experience:
- Purchasing: 1 year (Required)
- Microsoft Office: 1 year (Required)
- Healthcare management: 2 years (Preferred)
License/Certification:
- Certified Surgical Technologist (Preferred)
Work Location: In person
