20 Best Administrative & Business Operations Occupations jobs in San Francisco, CA (Hiring Now!)

Leasing Specialist
Westhome —Oakland, CA
Leverage virtual technologies to conduct remote tours, where applicable, and generate interest in the communities by answering questions regarding property…
$22 - $25 an hour
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Associate Director of Property Management
Tenderloin Housing Clinic —San Francisco, CA
BA/BS degree in Hospitality Management, Social Work or related field required; MA/MS degree in related field preferred.
From $89,300 a year
Chief Financial Officer (CFO)
La Familia —Hayward, CA
Professional development and license/certification renewals reimbursed. Valid CA Driver’s license; auto insurance required. Fund accounting: 5 years (Required).
$200,000 - $230,000 a year
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12d
Property Manager
Confidential —San Francisco Bay Area, CA
California driver’s license and registered vehicle. California real estate license a plus. Handle dispatch for after-hours calls on assigned weeks.
$70,000 - $80,000 a year
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Administrative Assistant to Executive Chef
Company confidential —San Francisco, CA
Extensive experience with the Microsoft suite of tools as well as adobe PS tools. Utilize computer skills to assist in inventory management and data entry tasks…
$21 - $24 an hour
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7d
Director of Business Operations
Got Light —San Francisco, CA
Valid driver’s license required. Got Light provides reasonable accommodations to individuals with disabilities in both the hiring process and during employment…
$140,000 - $160,000 a year
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2d
Office Administrator
Shwiff, Levy & Polo, LLP —San Francisco, CA
You will have your own workstation and receive paid relevant educational courses, standard paid vacations, health insurance and a 401(k) plan.
$30 - $35 an hour
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3d
Full-time Administrative Assistant
Yuen & Yuen, Prof. Law Corp. —San Francisco, CA
Hardcopy filing and e-filing in Bay Area Superior court. We provide individualized services to each client and are seeking a pro-active and independent…
$19 - $35 an hour
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2d
Office Clerk
Mudpie —San Francisco, CA
Perform general office duties, including answering phone calls, responding to emails, and managing correspondence. High school or equivalent (Preferred).
From $58,000 a year
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3d
Business Operations Coordinator
Wyndham Destinations —San Francisco, CA
Validating data and reporting or answering questions from onsite business partners. Provide exceptional customer service to our guests, business partners, and…
$18.07 an hour
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1d
Administrative Assistant
Related —San Francisco, CA
Providing timely and professional responses to office phone calls and emails. Related will consider for employment qualified applicants with criminal histories…
$63,000 - $65,000 a year
8d
Real Estate Administrative Assistant
Property Management Company —San Francisco, CA
Answering the multi-line phone system, screening and routing calls, taking messages as needed, and assisting callers. Previous office work experience preferred.
Up to $55,898 a year
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Office Clerk
Washington Street Investments, LLC —San Francisco, CA
Proven experience as office clerk or other clerical position. Identify and collate credit card transactions with receipts. Organize and scan and send to CPA.
$25 - $30 an hour
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3d
Assistant Property Manager
2B Living, Inc. —San Francisco, CA
Driving required – must have car and valid driver’s license. Managing budgets, accounts, rent collections, and tenant notices.
$52,000 - $62,000 a year
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2d
Business Development Manager (So Cal)
Automotive industry and artificial intelligence —California
Clean driving record required (Class B license in good standing, no DUI or felony driving offenses in past 5 years). SaaS Sales: 2 years (Preferred).
From $85,000 a year
Quick Apply
Leasing
Apartment Management Consultants, LLC —San Leandro, CA
Leasing Consultants act as the community's sales representative by greeting clients, presenting the features and benefits of their community, and properly…
$17 an hour
Quick Apply
1d
Administrative Assistant
Hinge Health —San Francisco, CA
Minimum of 2+ years of experience in customer service, front desk, office administration or clerical role. Assist covering the reception area to serve as the…
$70,400 - $76,800 a year
Quick Apply
8d
Property Manager
Crown Fortune Properties, Inc. —San Francisco, CA
Obtaining bids from contractors / Meeting contractors onsite for larger repairs. An ideal candidate must take emergency calls after hours if needed and has…
From $100,000 a year
Quick Apply
Proposal Specialist (FT - Hybrid)
CSG Consultants Inc. —Foster City, CA
Your work will also include developing, maintaining and enhancing proposal content as well as refining the tools and processes for maintaining content and…
$43.27 - $65.00 an hour
Part-time Receptionist
The Little School —San Francisco, CA
B. Ease with utilizing the phone system to answer incoming phone calls, take and distribute phone messages, and transfer phone calls through the phone system.
From $20 an hour
Quick Apply
2d

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Leasing Specialist

Westhome Oakland, CA

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Job Details

Full-time $22 - $25 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Life insurance
Referral program

Qualifications

CRM software
Spanish
Customer service
Fair Housing regulations
Yardi
English
Microsoft Office
Property leasing
Administrative experience
Organizational skills
Customer support
1 year

Full Job Description

Summary

Provides leasing services and a high-touch customer experience for a modern luxury apartment building. With a positive customer satisfaction goal, interface with prospects and residents by responding to leasing and general inquiries, scheduling on-site tours, conducting virtual and in-person leasing tours, coordinating with appropriate management staff to address prospect or resident issues, initiating prospect follow-up, assisting with online property postings and marketing, and responding to social media reviews. Responsible for providing a high level of customer service and demonstrating consistent professionalism as a Westhome representative.

Essential Duties and Responsibilities include the following but are not limited to:

Deliver a superior prospect and resident experience.
Greet prospects, both over the phone and in-person, and qualify by covering all criteria required by asking questions, utilizing completed guest cards, and other means of gathering information.
Track and coordinate leads, showings, traffic, and other leasing activity through Rent Café CRM system.
Inspect or coordinate models for availability and “market ready” in advance of scheduled tours, ensure units are stocked with marketing collateral, swag, and refreshments, and communicate related service needs. Coordinate with on-site team, if needed.
Provide complete leasing experience. Demonstrate community and apartment/model and apply product knowledge to clients by communicating the features and benefits; maintain a strong closing ratio.
Leverage virtual technologies to conduct remote tours, where applicable, and generate interest in the communities by answering questions regarding property offerings, resident experience, and local amenities.
Contribute to the cleanliness and curb appeal of the community on a continual basis and address any concerns or issues with the General Manager in a timely manner.
Achieve a monthly closing ratio of 30%.
Promptly respond to resident requests and coordinate with appropriate property management staff for maintenance and/or manager related inquiries.
Work with prospect to complete online applications and secure deposit in accordance with the company procedures and Fair Housing requirements.
Process applications for approvals. (i.e., credit check, rental history, etc.) and submit processed applications to the General Manager for approval.
Properly hand-off approved applicants to General Manger in accordance with the company’s leasing procedures to ensure apartment is ready for resident to move-in on agreed date.
Immediately follow-up on prospects that did not close and attempt to close sale again. If unable to help prospect, refer them to sister communities to meet prospect’s needs.
To maintain the highest level of service, the Leasing Specialist must maintain a 4-star rating across all sites and all reviews should be responded to within 24 hours.
All reputation websites including Yelp and GMB should be managed and monitored regularly.
Monitor daily and assist with posting online advertising to ensure information is accurate.
Assist with daily traffic reports in accordance with daily reporting requirements.
Participate in weekly team meetings to discuss leasing objectives.
Maintain and improve quality results by adhering to standards and guidelines, recommending improved procedures, and initiating best practices.
Maintain prospect and resident satisfaction ratings based on explicit criteria set forth by the company.
Maintain in-depth product and market knowledge of assigned properties and competitors.
Remain current with industry continuing education requirements.
Represent the company in a professional manner at all the times.
Other duties, as assigned.

Competencies

Ability to provide professional customer service to all levels of contacts in a professional manner, i.e., by phone, email, and text message communication.
Ability to determine the needs of prospects or resident clients through effective listening and inquiry skills.
Ability to multi-task and shift priorities quickly in a fast-paced leasing and customer service focused environment.
Tenacious, results oriented solution provider.
Strong organization and follow-up skills with a high level of commitment to detail.
Ability to work in a team atmosphere and work independently.
Proven background in producing accurate and timely work.

Skills and Experience

1-3 years’ experience in a customer support role and successful relationships OR equivalent experience in a similar role.
Educational diploma or degree preferred.
Familiarity with customer service principles and practices.
Experience with Yardi and Rent Café CRM systems, a plus.
Highly proficient technical skills, specifically MS Office. Data base experience helpful.
Strong administrative skills.
Speak English fluently; an additional language is a bonus but not essential (Spanish).

Physical Requirements and Working Conditions

Works in an office environment.
Frequently stands and walks.
Frequently speaks, reads, writes, and uses a computer keyboard and telephone.
Frequently bends, stoops, kneels, and reaches.

Other Requirements

Must have reliable transportation.
Scheduling flexibility is required as shifts may require varied and/or weekend hours.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

EQUAL OPPORTUNITY EMPLOYER

Westhome is an equal opportunity employer to all, regardless of age, ancestry, color, disability, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Vision insurance

Schedule:

8 hour shift
Weekends as needed

Experience:

Customer service: 1 year (Preferred)
Yardi: 1 year (Preferred)
Multi-family leasing: 1 year (Preferred)

Work Location: In person

Quick Apply

Administrative & Business Operations Occupations jobs in San Francisco, CA

Leasing Specialist

Associate Director of Property Management

Chief Financial Officer (CFO)

Property Manager

Administrative Assistant to Executive Chef

Director of Business Operations

Office Administrator

Full-time Administrative Assistant

Office Clerk

Business Operations Coordinator

Administrative Assistant

Real Estate Administrative Assistant

Office Clerk

Assistant Property Manager

Business Development Manager (So Cal)

Leasing

Administrative Assistant

Property Manager

Proposal Specialist (FT - Hybrid)

Part-time Receptionist

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Administrative &amp; Business Operations Occupations jobs in San Francisco, CA

Administrative & Business Operations Occupations jobs in San Francisco, CA