20 Best Administrative & Business Operations Occupations jobs in San Francisco, CA (Hiring Now!)

Leasing Specialist
Westhome —Oakland, CA
Leverage virtual technologies to conduct remote tours, where applicable, and generate interest in the communities by answering questions regarding property…
$22 - $25 an hour
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Leasing Specialist - Crescent Cove
Avanath —San Francisco, CA
Receive all telephone calls and in-person visits. Record all telephone and in-person visits on guest cards. Occasional squatting, bending neck/waist, twisting…
$20 - $23 an hour
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Contract Coordinator
D-Line Constructors, Inc. —San Leandro, CA
Excellent internal office and field communication skills. Assess contractor performance to identify the need for amendments of existing contracts.
$30 - $45 an hour
Human Resources Specialist
Clausen House —Oakland, CA
Administer benefit plans, manage open enrollment and answer benefit inquiries. Update and implement personnel policies and procedures to insure compliance with…
$30 an hour
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Front Desk Receptionist
Midas touch —San Francisco, CA
You'll be responsible for checking in visitors and answering the phones. We're looking for a front desk employee capable of directing our visitors and staff.
$25 - $28 an hour
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Administrative Associate III
inSync Staffing —South San Francisco, CA
Accountable for foundational administrative activities like calendar management and scheduling of department and team meetings within multiple time zones…
$30 - $40 an hour
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1d
Business Development Manager
CR&R Inc —San Leandro, CA
Utilize Salesforce to schedule and document all activities and develop robust information profiles on prospective customers to facilitate the acquisition of new…
$45,000 a year
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6d
Director of Recruiting
Confidential —San Francisco Bay Area, CA
Ensure recruiters comply with contracts, state licensing, OFCCP & other regulatory requirements related to recruitment. Manage weekly/daily staff meetings.
$140,000 - $150,000 a year
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Finance and Operations Director
Pacific Primary —San Francisco, CA
Strong fiscal management and reporting skills, including budget and financial statement preparation, cash flow projections, and strategic planning expertise.
$135,000 - $165,000 a year
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14d
Chief Operating Officer
Gender Confirmation Center and Vista Surgery Center —San Francisco, CA
Bachelor’s degree in healthcare administration, Business Administration, or a related field. Develop and implement operational policies and procedures to…
$180,000 - $227,000 a year
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1d
Talent Acquisition Specialist
Cornerstone Research —San Francisco, CA
Cornerstone Research provides economic and financial analysis and expert testimony in all phases of commercial litigation and regulatory proceedings.
$73,200 - $97,300 a year
Sales / Leasing Specialist
Sentral —Oakland, CA
Record and update details of prospective residents, current residents, and guests in the property management software in a timely and detailed manner.
$24 - $27 an hour
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3d
Administrative Assistant
Anyscale —San Francisco, CA
Partner with cross org partners and/or vendors to provide support as needed for company events. You’ll be supporting members of our Leadership Team and working…
$98,500 a year
2d
HOA Assistant Community Manager (Full/Part-Time, Partial Onsite)
Skyline Property Management —San Francisco, CA
Provide access to rental prospects, share company disclosures, answering question as allowed by non-licensed agents, and report back to Company.
$25 - $35 an hour
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Office Administrator
Shwiff, Levy & Polo, LLP —San Francisco, CA
Support marketing and business development to originate new clients; manage marketing and networking tools like Inside View, search engines for prospect…
$30 - $35 an hour
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2d
Director of Operations
Gender Confirmation Center and Vista Surgery Center —San Francisco, CA
Bachelor’s degree in healthcare administration, Business Administration, or a related field. Develop and implement operational policies and procedures to…
$160,000 - $204,000 a year
Quick Apply
1d
Director of Human Resources - St. Paul's Towers
St. Paul's Towers —Oakland, CA
Ability to develop and deliver effective presentations; live, via online or virtual mediums. Ability to exercise sound judgment and make decisions based on…
$96,000 - $115,000 a year
Administrative Assistant
The Acme Bread Co —Berkeley, CA
This generally includes answering customer phone calls, processing orders via phone and email during business hours, solving customers' inquiries, multitasking,…
$24.78 an hour
Quick Apply
3d
Senior Engineering Contracts Assistant
Golden Gate Bridge Highway and Transportation District —San Francisco, CA
Reviews contractors' certified payrolls for compliance with contract requirements; performs labor and Small Business Enterprise / Disadvantaged Business…
Estimated: $92K - $117K a year
Voter Records Clerk – San Francisco Department of Elections (1404 Clerk)
City and County of San Francisco —San Francisco, CA
One (1) year of clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact…
$62,426 - $75,868 a year
Quick Apply
2d

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Leasing Specialist

Westhome Oakland, CA

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Job Details

Full-time $22 - $25 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Life insurance
Referral program

Qualifications

CRM software
Spanish
Customer service
Fair Housing regulations
Yardi
English
Microsoft Office
Property leasing
Administrative experience
Organizational skills
Customer support
1 year

Full Job Description

Summary

Provides leasing services and a high-touch customer experience for a modern luxury apartment building. With a positive customer satisfaction goal, interface with prospects and residents by responding to leasing and general inquiries, scheduling on-site tours, conducting virtual and in-person leasing tours, coordinating with appropriate management staff to address prospect or resident issues, initiating prospect follow-up, assisting with online property postings and marketing, and responding to social media reviews. Responsible for providing a high level of customer service and demonstrating consistent professionalism as a Westhome representative.

Essential Duties and Responsibilities include the following but are not limited to:

Deliver a superior prospect and resident experience.
Greet prospects, both over the phone and in-person, and qualify by covering all criteria required by asking questions, utilizing completed guest cards, and other means of gathering information.
Track and coordinate leads, showings, traffic, and other leasing activity through Rent Café CRM system.
Inspect or coordinate models for availability and “market ready” in advance of scheduled tours, ensure units are stocked with marketing collateral, swag, and refreshments, and communicate related service needs. Coordinate with on-site team, if needed.
Provide complete leasing experience. Demonstrate community and apartment/model and apply product knowledge to clients by communicating the features and benefits; maintain a strong closing ratio.
Leverage virtual technologies to conduct remote tours, where applicable, and generate interest in the communities by answering questions regarding property offerings, resident experience, and local amenities.
Contribute to the cleanliness and curb appeal of the community on a continual basis and address any concerns or issues with the General Manager in a timely manner.
Achieve a monthly closing ratio of 30%.
Promptly respond to resident requests and coordinate with appropriate property management staff for maintenance and/or manager related inquiries.
Work with prospect to complete online applications and secure deposit in accordance with the company procedures and Fair Housing requirements.
Process applications for approvals. (i.e., credit check, rental history, etc.) and submit processed applications to the General Manager for approval.
Properly hand-off approved applicants to General Manger in accordance with the company’s leasing procedures to ensure apartment is ready for resident to move-in on agreed date.
Immediately follow-up on prospects that did not close and attempt to close sale again. If unable to help prospect, refer them to sister communities to meet prospect’s needs.
To maintain the highest level of service, the Leasing Specialist must maintain a 4-star rating across all sites and all reviews should be responded to within 24 hours.
All reputation websites including Yelp and GMB should be managed and monitored regularly.
Monitor daily and assist with posting online advertising to ensure information is accurate.
Assist with daily traffic reports in accordance with daily reporting requirements.
Participate in weekly team meetings to discuss leasing objectives.
Maintain and improve quality results by adhering to standards and guidelines, recommending improved procedures, and initiating best practices.
Maintain prospect and resident satisfaction ratings based on explicit criteria set forth by the company.
Maintain in-depth product and market knowledge of assigned properties and competitors.
Remain current with industry continuing education requirements.
Represent the company in a professional manner at all the times.
Other duties, as assigned.

Competencies

Ability to provide professional customer service to all levels of contacts in a professional manner, i.e., by phone, email, and text message communication.
Ability to determine the needs of prospects or resident clients through effective listening and inquiry skills.
Ability to multi-task and shift priorities quickly in a fast-paced leasing and customer service focused environment.
Tenacious, results oriented solution provider.
Strong organization and follow-up skills with a high level of commitment to detail.
Ability to work in a team atmosphere and work independently.
Proven background in producing accurate and timely work.

Skills and Experience

1-3 years’ experience in a customer support role and successful relationships OR equivalent experience in a similar role.
Educational diploma or degree preferred.
Familiarity with customer service principles and practices.
Experience with Yardi and Rent Café CRM systems, a plus.
Highly proficient technical skills, specifically MS Office. Data base experience helpful.
Strong administrative skills.
Speak English fluently; an additional language is a bonus but not essential (Spanish).

Physical Requirements and Working Conditions

Works in an office environment.
Frequently stands and walks.
Frequently speaks, reads, writes, and uses a computer keyboard and telephone.
Frequently bends, stoops, kneels, and reaches.

Other Requirements

Must have reliable transportation.
Scheduling flexibility is required as shifts may require varied and/or weekend hours.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

EQUAL OPPORTUNITY EMPLOYER

Westhome is an equal opportunity employer to all, regardless of age, ancestry, color, disability, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Vision insurance

Schedule:

8 hour shift
Weekends as needed

Experience:

Customer service: 1 year (Preferred)
Yardi: 1 year (Preferred)
Multi-family leasing: 1 year (Preferred)

Work Location: In person

Quick Apply

Administrative & Business Operations Occupations jobs in San Francisco, CA

Leasing Specialist

Leasing Specialist - Crescent Cove

Contract Coordinator

Human Resources Specialist

Front Desk Receptionist

Administrative Associate III

Business Development Manager

Director of Recruiting

Finance and Operations Director

Chief Operating Officer

Talent Acquisition Specialist

Sales / Leasing Specialist

Administrative Assistant

HOA Assistant Community Manager (Full/Part-Time, Partial Onsite)

Office Administrator

Director of Operations

Director of Human Resources - St. Paul's Towers

Administrative Assistant

Senior Engineering Contracts Assistant

Voter Records Clerk – San Francisco Department of Elections (1404 Clerk)

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Administrative &amp; Business Operations Occupations jobs in San Francisco, CA

Administrative & Business Operations Occupations jobs in San Francisco, CA