20 Best Administrative Assistants & Receptionists jobs in San Francisco, CA (Hiring Now!)

Administrative Assistant
Earl's Organic Produce —San Francisco, CA
The Administrative Assistant position is responsible for welcoming visitors by greeting them, in person or on the telephone, answering or referring inquiries,…
$20 - $23 an hour
Quick Apply
Document Administrator, Temp
Pattern Energy Group LP —San Francisco, CA
Good organizational, planning and implementation skills, including the ability to coordinate and work in a team environment. BA degree or equivalent education.
$40 - $50 an hour
EXECUTIVE ASSISTANT & GENERAL ADMINISTRATOR
OutForce LLC —San Francisco Bay Area, CA
Bachelor’s degree in a relevant field (Accounting, Business or a related discipline). In this position, you will perform various tasks, general accounting…
$64,000 - $68,000 a year
Quick Apply
Executive Assistant to C-level Executives (Peninsula, Onsite 5-days, $160K-$210K)
Truex Metier —San Francisco Bay Area, CA
A strategic thinker confident in their execution, our ideal candidate is a team player who enthusiastically sees and tackles the challenges ahead and enjoys…
$160,000 - $210,000 a year
Quick Apply
12h
Administrative Receptionist \ Office
Janus Networks, Inc —Oakland, CA
Answer and direct phone calls, take messages, and provide information to callers. Perform general administrative tasks such as filing, photocopying, and data…
From $20 an hour
Quick Apply
Administrative Assistant
Peretz & Associates —San Francisco, CA
Experience with correspondence with the Courts, legal filing and legal calendaring helpful. Work closely with the office manager and bookkeeper regarding…
$18 - $30 an hour
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3d
Executive Assistant (Peninsula, Onsite 4-days, $80K-$100K)
Truex Metier —San Francisco Bay Area, CA
Who handles confidential information and always goes above and beyond what’s required to get things done. Project and event management from start to finish.
$80,000 - $100,000 a year
Quick Apply
Administrative Assistant
Pacific Forest Trust —San Francisco, CA
Associate’s degree or higher; additional education or certification in office administration or finance is a plus. Assist with donor database entry and upkeep.
$26 - $30 an hour
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Real Estate Operations / Administrative Generalist
Lands End Capital —San Francisco, CA
Drafting lease agreements, purchase contracts and contractor proposals. *Streamline Systems:* Implement processes and technologies to ensure smooth and scalable…
$70,000 - $95,000 a year
Quick Apply
Experienced Legal File Clerk
Selman Leichenger Edson Hsu Newman & Moore LLP —San Francisco, CA
Responds and answers phone calls and emails regarding documents in a timely manner. Sorts and delivers incoming mail and collects and sends outgoing mail/FedEx…
$18.67 an hour
Quick Apply
4d
Passport Support Associate III
CGI Group, Inc. —San Francisco, CA
Three years of general office experience: follow a number of specific procedures in completing several clerical steps performed in a prescribed or slightly…
$24.72 an hour
3d
Executive Assistant to Non-Profit CEO
The Richmond Neighborhood Center —San Francisco, CA
Provide high-level administrative support to the CEO, including composing business emails on their behalf, drafting communications for them and/or reviewing…
$38.46 - $44.52 an hour
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Executive Assistant
Artisan —San Francisco, CA
Assist the founders with occasional personal tasks, including errands as required, ordering gifts, managing appointments, handling correspondence, reminding of…
$70,000 - $100,000 a year
Quick Apply
9d
Construction Project Assistant / Administrative Assistant
Construction Company —South San Francisco, CA
Perform general office duties such as answering phones, filing, data entry, and office management tasks. Maintain an organized system for document control,…
$73,000 - $80,000 a year
Quick Apply
11d
Administrative Assistant
American Chiller Service —San Leandro, CA
Manage phone systems and direct calls to the appropriate personnel. Assist with data entry tasks and maintain accurate records. Proficiency in data entry tasks.
$52,000 - $58,000 a year
Quick Apply
5d
Construction Office Clerk
Brady Construction Inc —San Francisco, CA
Assists by sorting mail, filing, answering phones, greeting clients, scheduling meetings, and restocking supplies.
$55,000 - $65,000 a year
Quick Apply
6d
Administrative Assistant
Law Offices of Stephenson, Acquisto & Colman —California
This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
From $20 an hour
Quick Apply
11d
LTC Data Entry Technician
Skilled Nursing Pharmacy —Hayward, CA
Assists in answering telephones and provides excellent customer service on the telephone. The Data Entry Technician performs data entry of new and refill…
From $19 an hour
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Project Assistant
EKI Environment & Water, Inc. —Daly City, CA
Manage project folders and develop and implement protocol for protecting final deliverable files. Provide guidance and training to technical staff and…
$70,000 - $90,000 a year
Quick Apply
Administrative Assistant
Cole-Frieman & Mallon LLP —Oakland, CA
Answer phone inquiries, direct calls, and provide basic company information. Bachelor’s degree in business administration or related field.
$55,000 - $80,000 a year
Quick Apply

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Administrative Assistant

Earl's Organic Produce - San Francisco, CA

Quick Apply

Job Details

Full-time $20 - $23 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Employee discount

Qualifications

Customer service
Writing skills
Microsoft Office
High school diploma or GED
Organizational skills
Computer skills
1 year
Communication skills

Full Job Description

SUMMARY

The Administrative Assistant position is responsible for welcoming visitors by greeting them, in person or on the telephone, answering or referring inquiries, directing visitors and employment applicants, and monitoring the logbook. This position also handles and/or assists with various administrative duties in other departments such as Accounting, Sales, Purchasing, Transportation, and Warehouse. This position is responsible for the cleanliness and orderliness of the common areas in the office and warehouse.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Professionally greet and welcome visitors as soon as they arrive at the office in a friendly manner;
Direct visitors to the appropriate person and office;
Answer, screen, and forward incoming phone calls;
Answer basic customer questions;
Ensure the reception area is tidy and presentable;
Ensure kitchen area is clean and orderly at all times;
Provide basic and accurate information in-person and via phone/email;
Monitor logbook;
Provide employment applications to applicants;
Own presentation of bulletin boards, monitors, and postings. Keep organized and information current;
Handle inventory of supplies;
Creates signage;
Organize and file daily driver reports;
Assists with payroll pre-processing;
Distribute paychecks/stubs;
Perform other clerical duties such as filing, photocopying, faxing, and scanning;
Assist with team event planning and execution;
Drive employee recognition program(s);
Punctuality and regular and reliable attendance.

Perform other duties as directed, developed, or assigned.

SUPERVISORY RESPONSIBILITY

Non-applicable

QUALIFICATION REQUIREMENTS

Education and/or Experience: High School degree required. Minimum one-year Customer Service experience.
Language Skills: Excellent Communication skills including reading, writing, and verbally communicating effectively and professionally with other business departments, customers, and vendors. Ability to diplomatically deal with difficult situations and people while exhibiting a consistent level of professionalism.

· Technical Skills: Strong computer skills including Microsoft Office Suite. Attention to detail.

· Reasoning Ability: Ability to think independently and solve practical problems and deal with a variety of different situations without set guidelines. Ability to interpret a variety of instructions furnished in written, oral, report, or schedule form.

· Equipment: Operate equipment such as, but not limited to, personal computers, calculators, fax machines, copiers, phones.

Other Skills & Abilities: Able to work with little or no supervision. Ability to multi-task and prioritize in a time-pressured environment. Excellent organizational skills. High accuracy in work with attention to detail. Ability to complete projects. Ability to get along and work cooperatively with others. Positive and professional attitude.

PHYSICAL DEMANDS

· Stand and walk or sit alternatively depending on the specific needs of the day. An estimated 20% of the time is spent on feet and 80% sitting at a desk.

· Have an occasional need to perform the following physical activities: bending/stooping/squatting, climbing stairs, pushing, pulling, twisting, lifting, and reaching above shoulders.

· Have a frequent need to perform standing and walking activities.

· Consistent need to perform the following physical activities: writing/typing, grasping/turning, and finger dexterity.

· Lifting/carrying up to 15 lbs frequently and 30 lbs occasionally.

· Vision requirements: consistent need to complete forms, and view the computer screen. Frequent need to see small detail. Frequent need to see things clearly beyond arm's reach.

· Hearing requirements: consistent need to communicate over the telephone and in person.

WORK ENVIRONMENT

The noise level in the work environment is generally moderate.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Paid time off
Vision insurance

Schedule:

8 hour shift
Day shift

Work Location: In person

Quick Apply

Administrative Assistants & Receptionists jobs in San Francisco, CA

Administrative Assistant

Document Administrator, Temp

EXECUTIVE ASSISTANT & GENERAL ADMINISTRATOR

Executive Assistant to C-level Executives (Peninsula, Onsite 5-days, $160K-$210K)

Administrative Receptionist \ Office

Administrative Assistant

Executive Assistant (Peninsula, Onsite 4-days, $80K-$100K)

Administrative Assistant

Real Estate Operations / Administrative Generalist

Experienced Legal File Clerk

Passport Support Associate III

Executive Assistant to Non-Profit CEO

Executive Assistant

Construction Project Assistant / Administrative Assistant

Administrative Assistant

Construction Office Clerk

Administrative Assistant

LTC Data Entry Technician

Project Assistant

Administrative Assistant

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Administrative Assistants &amp; Receptionists jobs in San Francisco, CA

Administrative Assistants & Receptionists jobs in San Francisco, CA